Program Manager-Son

Job Description - PROGRAM MANAGER-SON (T232844)

PROGRAM MANAGER-SON - ( T232844 )

The University of Alabama at Birmingham (UAB) seeks a PROGRAM MANAGER-SON to work under general supervision, the Program Manager (PM) supports the Project Director and orchestrates day-to-day operations for the UAB Rural Maternity and Obstetrics Management Strategies (R-MOMS) program. The PM coordinates multi-partner activities across the Alabama Department of Public Health (ADPH) districts; manages governance processes and meeting cadences; advances partner onboarding and agreements (MOUs/DSAs);

supports deployment of maternal health services and leads data and reporting workflows. Responsibilities include logistics, budgeting support and reconciliation, procurement, materials development, communications, and compliance (HIPAA/IRB). Monitors and reports grant activities in accordance with the RMDC work plan and deadlines. The PM maintains audit-ready documentation and prepares routine sponsor (e.g., HRSA) reports.

This is not a remote position. After 6 months, there is an option for 1 day/week remote work.

• Stand up and maintain weekly internal huddles; develop agendas, minutes, decisions, and action logs.
• Manage calendars, meeting logistics, and documentation for RMOMS meetings.
• Coordinate travel and reimbursements; handle procurements and requisitions in alignment with sponsor and university policy.
• Maintain a central repository (e.g., Teams/SharePoint) with version control for all program artifacts.

• Manage partner onboarding, contact lists, and the MOU/DSA pipeline; coordinate with community partners to secure timely signatures.
• Support drafting, review, and implementation of R-MOMS governance artifacts (MOUs, DUAs, and SOPs), including meeting cadence, voting, and quorum processes.
• Plan and execute orientation sessions for consortium and clinical partners; maintain attendance and training records.

• In coordination with the evaluation personnel, design of the minimum dataset (services, referrals, outcomes) and the data flow across UAB/ADPH/partners; support repository build and pilot testing.
• Schedule and document data quality checks (completeness, accuracy, timeliness); maintain data dictionaries and update schedules.
• Assist the Project Director with preparing monthly/quarterly dashboards and narrative summaries; compile sponsor reports (e.g., HRSA quarterly/annual), ensuring timely submission and PD review/approval.
• Support IRB submissions as needed and shepherd data‑sharing agreements through legal/IT review.

• Coordinate cross‑organization workflows among NFP of Greater Alabama, Mobile Health Services, and community partners; maintain quick‑reference guides and named points‑of‑contact.
• Track adoption, throughput, and feedback; facilitate rapid‑cycle improvements in referral and follow‑up processes.
• Organize outreach calendars and community engagement events in collaboration with partners.

• Assist with budget tracking and reconciliation; monitor allowability, spending forecasts, and variance explanations; maintain audit‑ready files.
• Prepare and route purchase orders, contracts, and vendor payments per policy; coordinate travel authorizations and reimbursements.
• Ensure adherence to University and sponsor policies; uphold HIPAA/FERPA requirements and maintain participant confidentiality and data security.
• Maintain a risk/issue log; elevate barriers promptly and document resolutions.

• Draft project briefs, partner updates, orientation materials, and slide decks; maintain a shared style and file‑naming convention.
• Support abstracts, presentations, and publications developed by the project team.
• Serve as a professional, responsive point‑of‑contact for partners, stakeholders, and vendors.

• Perform other related duties as directed to support the missions of the School of Nursing and the R‑MOMS program.

Bachelor's degree in a related field public health, nursing, health…