Patient Service Representative - Henderson

Rural Health Group – Healthcare That Fits Your Family

Rural Health Group, Inc. provides quality primary care services without regard for a patient’s ability to pay and serves as a community resource for eliminating health disparities. We are a non-profit, federally qualified health center dedicated to serving everyone in our community with exceptional medical, dental, behavioral health, pharmacy, health education, and case management services.

Patient Services Representative

Rural Health Group, a multi-location Community Health Center in northeastern North Carolina, is seeking a Patient Services Representative for a full‑time position at our outpatient primary care clinics located on the "east side" of our service area. The clinics in this region include:
Enfield, Jackson, Rich Square, Scotland Neck and Whitakers. You will have the opportunity to indicate which location(s) you are interested in on the application.

This position is responsible for professionally responding to telephone inquiries from callers related to the health services our organization provides. Rural Health Group’s Call Center staff solve problems and educate callers about our organization’s health services and procedures. Operators/schedulers also document all patient interactions in the appropriate computer system. The position is part of our extended hour call center environment and sometimes requires evenings, nights, and weekend hours.

For hours worked outside of regular clinic hours, you will be required to work from home.

We prefer to hire individuals who have excellent verbal and written communication skills, organizational skills, and the ability to handle multiple tasks.

• Promptly answers, screens, and processes telephone inquiries in a friendly, professional manner.
• Provides information on Rural Health Group’s programs, policies, and procedures.
• Collects, enters and updates patient demographic information into the EMR system. Documentation is to be concise, thorough, and accurate.
• Refs patients to the nursing staff for triage and medical advice.
• Responds to urgent/emergent calls and refers to nursing staff until resolution.
• Schedules appointments per provider guidelines and handles cancellations.
• Make reminder calls for next‑day appointments informing patients to bring any necessary items, including co‑payments and medications.
• Communicates with patients about requirements for next visit such as paying outstanding balances.
• Explains clinic regulations such as hours, payment of accounts and schedule of charges.
• Reduces barriers by improving linkages to services.
• Participates in internal and external educational opportunities relevant to the call center or customer service environment. Attends or reviews 100% of team meetings annually.
• Responds to irate callers in a professional manner.
• Supports organizational changes. Demonstrates flexibility in providing coverage and/or availability for the call center via scheduling adjustments for unexpected absences, events, or call volume variances.
• Maintains confidentiality and complies with HIPAA.
• Other duties and special projects that are assigned.

• Customer service oriented.
• Team player.
• Meets the expectations of our internal and external customers in providing excellent service.
• Demonstrates positive customer relationship skills with all telephone encounters.
• Seeks and supports changes in call flow processes and communication services. Suggests improvements and participates in organized efforts to improve service levels.
• Willingly performs other duties or tasks as assigned and handles multiple tasks effectively and efficiently.
• Promotes sense of pride in call center and positive interpersonal relations among all team members.
• Exhibits commitment to effective problem solving techniques when issues arise.
• Continuously acts to maintain a safe, clean, healthy, and professional work environment consistent with Rural Health Group’s professional patient/caller service, vision, values, and endeavors.
• Arrives at workstation on time, ready to work, and demonstrates minimal absenteeism.
• Demonstrates effective problem‑solving skills.