Records Management Officer

We are seeking an enthusiastic and experienced Records Management Officer for an exciting 18-month FTC opportunity with an interest in record keeping and archiving for an organisation that positively impacts the communities we serve. This new role comes at an exciting time in the Funds Records Management journey as the Fund is undertaking a significant record management project which this role will play a key part in delivering.

In this role you will conduct a process of mass cataloguing and appraisal of the Fund’s legacy physical records.

This will include:

• Reviewing boxes of legacy records and applying descriptive metadata.
• Making retention, disposal and transfer decisions.
• Cataloguing through the collection management system.
• Engaging with key internal and external stakeholders.

The successful candidate will have knowledge and experience of applying metadata and archival description during large‑scale cataloguing activities. The role requires working both independently and as part of the wider Records Management team, engaging with internal and external stakeholders and meeting deadlines.

Due to the nature of this work the role will be predominantly office‑based at the Fund’s Newcastle office with some opportunity for home working. The Fund offers flexible working arrangements, with the working pattern to be agreed with the successful candidate.

• Date
  : w/c 12th January
• Format
  :
  Online
• Location
  :
  Newcastle

For an informal discussion about the role please contact: email protected

Upload your CV in Word format and write a supporting statement (1000 words) with the following criteria; we will use this to score your application.

• Knowledge and experience of applying metadata and archival description during large‑scale cataloguing activities.
• Knowledge and experience of record review during large‑scale cataloguing activities.
• Attention to detail during repetitive tasks.
• Confident decision‑maker capable of working independently while also contributing effectively to a collaborative team environment.
• Strong analytical and problem‑solving abilities and capacity to manage multiple tasks and meet deadlines.

• Experience of archival and/or Records Management collection software.
• Knowledge of the Public Records Act and identifying records of historical and public interest.
• Experience of working or knowledge of ISAD(G) standards.

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone; therefore we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.

We also believe our people should represent the communities, organisations and individuals we work with. That’s why the National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ and people from different socio‑economic and educational backgrounds as well as people of all ages.

As a Disability Confident Employer we take a proactive approach in making reasonable adjustments if needed throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.)