Grants Coordinator

Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

Grants

Location:

Grants Management Section Phoenix Location

• The Grants Coordinator is a critical position within the Grants Management unit. This position is responsible for the fiscal components of all the grants awarded to Local Education Agencies (LEAs) via the Grants Management Enterprise (GME) system. This includes processing Reimbursement Requests, Completion Reports, Completion Report Revisions, Refunds, and Interest received from LEAs. Grants Coordinators also process Indirect Cost Rate requests and provide technical assistance to encourage timely spending on all federal and state grants received by LEAs from ADE.

• Rare in-state travel is required for this position.

• The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work. Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessate.

• Responsible for the fiscal components of all the grants awarded to Local Education Agencies (LEAs) via the Grants Management Enterprise (GME) system. This includes processing Reimbursement Requests, Completion Reports, Completion Report Revisions, Refunds, and Interest.
• Processes Indirect Cost Rate requests for LEAs, Counties, Colleges, and other Institutions for Higher Education (IHE) entities.
• Assists with the Monthly Fiscal Reports and communicates with the LEAs regarding timely grant expenditures.
• Provides technical assistance to LEAs regarding allocation reductions related to Maintenance of Effort (MOE).
• Provides technical assistance to LEAs regarding their Risk Assessment reports.
• Holds virtual assistance sessions with LEAs to address their grant-related fiscal needs.
• Places and removes LEAs from Global and Fiscal Holds, providing guidance on actions needed to become compliant.
• Reviews financial reports and documentation received from LEAs.
• Acts as liaison between Grants Management and LEAs to provide fiscal support for all grants received via GME.

• Knowledge of administration related to planning, organizing and directing fiscal matters, budgets (preparing and controlling).
• Knowledge of federal and state grants.
• Knowledge of general business services.
• Knowledge of procurement policies and procedures.
• Knowledge of contract policies and procedures.
• Knowledge of government accounting or general accounting.
• Knowledge of audit policies and procedures.
• Bachelor’s degree in business, finance, statistics, accounting, or related field, or equivalent experience is required.

• Excellent written and verbal communication.
• Problem solving and critical analysis.
• Relationships with employees and the public.
• Interpreting state statutes and federal regulations.
• Intermediate skill in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).

• Strong analytical ability, including the ability to absorb difficult and obscure concepts and to conceptualize new systems.
• Operate successfully in a strong team environment.
• Perform to stated deadlines and to produce expected results with little supervision.
• Express ideas and information clearly and concisely, both orally and writing.
• Adhere to internal policies and procedures.

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

All newly hired State employees are subject to and must successfully complete the E-Verify program.

• Affordable medical, dental, life, and short-term disability insurance plans.
• Top-ranked retirement and long-term disability plans.
• Ten paid holidays per year.
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years.
• Sick time accrued at 3.70 hours bi-weekly.
• Paid Parental Leave up to 12 weeks per year for newborn or newly-placed foster/adopted child.
• Deferred compensation plan.
• Wellness plans.

Learn more about the Paid Parental Leave pilot program. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling  or emailing Human.

Resources. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.