Accounts Payable Assistant

Responsibilities

• Process supplier invoices accurately and in a timely manner, ensuring they are correctly matched to purchase orders and coded appropriately.
• Prepare supplier payment runs and ensure payments are processed in line with agreed schedules and financial procedures.
• Maintain accurate supplier records, including supporting supplier onboarding and resolving invoice queries.
• Support the processing and administration of insurance claims, maintaining accurate records and liaising with relevant internal teams and external parties where required.
• Raise customer invoices and support income management processes, including allocating receipts and maintaining accurate sales ledger records.
• Assist with monitoring outstanding balances and supporting the production of aged debt information.
• Process bank income received and ensure financial records are kept up to date across finance systems.
• Manage petty cash reimbursements, floats, and cash advances in line with financial procedures.
• Respond to finance-related queries from colleagues, suppliers, and customers in a professional and timely manner.
• Maintain accurate records and documentation to ensure clear audit trails and compliance with financial regulations.
• Support the Finance team with reconciliations, reporting, and continuous improvement of financial processes and systems.
• Ensure all work is carried out in line with organisational policies, financial regulations, and good practice.

• Right to work verification
• Qualification certificate check (where applicable)
• Two completed references
• Occupational Health questionnaire - Fit for Work
• DBS check (if required for the role)
• Completion of all new starter documentation including signed terms and conditions

• Do you have strong attention to detail, good organisational skills, and experience working in a finance or accounts environment?
• Experience working in an accounts payable, finance, or transactional finance role.
• Strong attention to detail with the ability to process financial information accurately.
• Experience working with finance systems and Microsoft Excel.
• Good organisational skills with the ability to manage multiple tasks and meet deadlines.
• Strong communication skills and the ability to build effective working relationships with colleagues and external stakeholders.
• Ability to resolve queries and problems in a proactive and professional manner.
• Experience maintaining accurate financial records and documentation.
• A team player with a positive attitude and a commitment to delivering a high-quality finance service.
• A commitment to health and safety, equality, and excellent customer service.

• We re looking for an Accounts Payable Assistant to join our Finance team and play a key role in supporting the smooth running of our transactional finance processes.
• The role operates on a hybrid working pattern, with Mondays, Tuesdays and Thursdays based at our Liverpool City Centre office, Wednesdays at our St Helens office, and Fridays working from home. This position is offered on a fixed-term basis until October 2026.
• Candidates will be invited to attend an interview, which will include a competency-based discussion exploring relevant experience, knowledge, and skills required for the role. The interviews will be held on Friday 27th March at our Liverpool City Centre Office.