Payroll Accountant

Flock Freight is a Freight Tech company that uses patented technology to move freight more efficiently, reliably, and sustainably. The company’s guaranteed terminal-free truckload service, Flock Direct, finds the best options to pool freight among billions of possible combinations, optimizing routes while finding and filling trucks’ empty spaces. Shipments stay safe in a single truck, driven by a single driver, all the way to their destination allowing shippers to only pay for the space they need and enabling carriers to earn more from every linear foot of capacity — all while slashing carbon emissions by up to 40% compared to traditional shipping methods.

Flock Freight has been a Certified B Corp since 2020, meeting high social, environmental, transparency, and accountability standards to all of our stakeholders.

Accounting & Finance - Reporting directly to Manager, Accounting & Payroll

• Payroll Processing and Compliance:
• Oversee and manage end-to-end payroll processing ensuring accuracy and compliance with federal, state, and local regulations
• Verify and reconcile payroll data, including salaries, benefits, taxes, and deductions
• Ensure timely and accurate preparation and filing of payroll tax returns
• Review and correct timesheets for hourly employees daily
• Connect with managers of hourly employees to ensure timesheet change requests, PTO requests, and timesheet approvals are completed in a timely manner
• Payroll Reconciliations:
• Implement and maintain workforce management systems to optimize employee scheduling, time tracking, and labor costs, across our employees workforce
• Analyze workforce data to provide insights and recommendations for process improvements
• Collaborate with People team and department managers to align workforce management strategies with business objectives
• Accounting and Financial Reporting:
• Prepare and review general ledger entries related to payroll
• Monitor Accounts Payable inbox and process invoices in Tipalti AP system
• Assist in month-end and year-end closing processes, including account reconciliations and financial reporting
• Support internal and external audits related to payroll and workforce management
• System Utilization and Optimization:
• Utilize payroll and workforce management software (e.g., UKG, Insightful) efficiently
• Identify and implement system enhancements for increased efficiency and accuracy
• Provide training and support to staff on payroll and workforce management systems and procedures
• Regulatory Compliance and Auditing:
• Ensure compliance with all payroll-related regulations and company policies.
• Prepare and support periodic audits to ensure adherence to standards and accurate reporting
• Reconcile contractor resource billing with reported hours

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Minimum of 3 years of experience in payroll accounting, with significant experience in workforce management
• Extensive knowledge of payroll regulations and compliance requirements
• Proficiency in payroll and workforce management in UKGProficiency in payroll and workforce management in UKG preferred
• Proficiency in accounting in Netsuite preferred
• Strong analytical, problem-solving, and decision-making skills
• Excellent organizational and time management abilities
• Outstanding communication and interpersonal skills with a focus on team collaboration
• Detail-oriented with a high level of accuracy and integrity in financial reporting

The base salary range for this position is $64,000 - $91,000 per year. This reflects typical earning potential in this role based on market data and individual factors including skill sets, experience, and geographic location. In addition to salary, full-time employees are eligible for an equity package and competitive benefits that support you and your family as part of your total rewards package at Flock Freight.

• Hybrid Work Model:
  As an organization we value in-office collaboration, working cross-functionally, and winning together. Through scheduled in-office and work from home days, we are able to work more efficiently and collaboratively.
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