Purchase Ledger

Reporting to the Financial Controller primarily to take responsibility for the month end closure of the purchase ledger and to ensure that financial transactions are correctly recorded for the production of management accounts and statutory accounts for the organisation.

Main Activities and Responsibilities:

Cashbook - Ensuring the cashbook accurately reflects balances held in all the bank accounts.
This includes:
- Downloading bank statements and recording of direct to bank income.
- Completing bank reconciliations.

Purchase Ledger
- Ensuring all expenditure is recorded in a timely and accurate manner into the accounting system:
- Accurate posting of purchase invoices and expense claims to the Purchase Ledger, ensuring these are approved in line with current delegations of authority.
- Preparation and generation of Purchase Ledger payments, ensuring inclusion of necessary evidence.
- Preparation of ad-hoc payments.
- Occasional creation and maintenance of Standing Orders.
- Posting of direct debit payments and allocation to invoices.
- Ensuring VAT is correctly accounted for.
- Correctly accounting for prepayments.
- Dealing with any payment queries from suppliers or colleagues.

Month End

- Ensuring that the finance month end timetable for the closure of financial ledgers is achieved.
- Communicating with budget holders and others to ensure authorisations of invoices and other financial matters are completed on a timely basis in time for payment runs and month end accounting
- Investigating and clearing outstanding items in the accounting ledgers.

Year End

- Ensuring the balance sheet reconciliations and other year-end work is completed to meet required timetables.
- Communicating processing timetables to budget holders to ensure supplier invoices are
received and processed on a timely basis and cut offs are correctly observed.
- Carrying out supplier statement reconciliations on a regular basis and a full reconciliation for the year end.

This role is a temporary - permanent role in the center of Coventry with 1 day working from home.