Nonprofit Fiscal Manager

Job Description:

Nonprofit Fiscal Manager

Santa Cruz, CA

This position is approved for hybrid work (partial onsite & partial remote work in California)

Executive Director

Full-Time, Exempt

$75,000 - $85,000 (depending on experience)

Benefits package includes dental, vision, medical, and life insurance, with the option of enrolling in a retirement plan, Flexible Spending Plan (FSA), and Employee Assistance Plan (EAP). 14 paid holidays annually in addition to accruable vacation and sick paid time off.

Walnut Avenue Family & Women’s Center (Walnut Avenue) is a 501 (c) 3 public benefit organization and family center dedicated to improving the quality of life for women, children, and families in Santa Cruz County since 1933. Our mission is to end cycles of trauma, support lifelong learning, and promote healthy relationships with oneself and others.(Use the "Apply for this Job" box below)..

Many of the families participating in Walnut Avenue programs are from underserved populations due to poverty, lack of stable housing, and/or domestic violence. We are seeking a strategic and mission-driven Fiscal Manager to contribute and strengthen our internal infrastructure, ensuring our organization runs efficiently, compliantly, and with a deep commitment to our values.

The Fiscal Manager is responsible for overseeing all financial operations of Walnut Avenue Family & Women’s Center (Walnut Avenue) and ensuring compliance with nonprofit accounting standards as well as grant and vendor contractual agreements. This role supports the Executive Director, Board of Directors, and Program Directors in maintaining sound financial management across all programs and funding sources. Key responsibilities include full-charge bookkeeping, budgeting, financial reporting (GAAP/GASB), grant-related fiscal management, billing, payroll, internal controls, and coordination with a CPA to complete an annual audit of financial statements and filing of tax reports.

The Fiscal Manager collaborates with staff, vendors, and contractors to promote operational efficiency and fiscal responsibility that advances Walnut Avenue’s mission. They play an active role in developing the Fiscal Policies & Procedures, developing and implementing the fiscal year Allocation Plan as well as the Fiscal Year budgets, and monitoring expenditures to align with agency and grant requirements; providing timely, accurate financial reports to the Leadership Team, Board of Directors, and funders.

Working closely with the Board Treasurer, accountant, and auditor, the Fiscal Manager upholds strong checks and balances to prevent fraud and ensure early detection of financial risks.

• Performs all bookkeeping and accounting functions for the organization
• Performs accounts payable and receivable functions weekly.
• Reconciles cash & credit accounts monthly to ensure accuracy, monitoring credit card usage with an eye for grant compliance and budget limitations
• Works closely with the Board treasurer and accountant to prepare monthly, quarterly, and annual financial statements for internal management, the Board, and funders.
• Utilize Araize Fast Fund non-profit accounting system to track multiple government grants and donations.
• Coordinate regularly with Development staff to ensure accounts receivable data from the Donor Management system is entered monthly into Fast Fund
• Monitor contracts with administrative vendors and negotiate rates where possible
• Monitoring and managing bank accounts, loans (including the mortgage and Line of Credit), and credit card accounts and reconciliations.
• Work with the Executive Director in implementing, reviewing, and revising as needed Walnut Avenue’s Fiscal Policies and Procedures.
• Implement and enforce the Board-approved Allocation Plan and Fiscal Policies & Procedures
• Continuously review and update the Chart of Accounts as needed to ensure efficiency and grant compliance.
• Ensure timely month-end and year-end closes in line with agency Fiscal Policies & Procedures.
• Oversee cash flow and manage investments and reserve accounts according to board…