Half- Office Manager and Bookkeeper

Claremont, South Africa | Posted on 02/03/2026

A well-established financial services firm, trusted for more than a decade by some of South Africa’s leading hedge fund managers, is seeking a highly organised and detail-oriented Office Manager & Bookkeeper to join its team on a half-day, in-office basis. The business provides industry-leading advisory and hosting services and works with clients ranging from large institutional players to boutique hedge fund managers.

This dual-role position is responsible for the smooth day-to-day running of the office while ensuring accurate and compliant financial record-keeping. The role requires strong attention to detail, sound bookkeeping experience, and the ability to manage multiple priorities within a professional financial services environment. This is a half day role 8h30 - 13h30 and is ideal for a self-motivated individual who values accuracy, structure, and long-term stability within a specialist financial services environment.

Office Management

• Manage daily office operations, schedules, and appointments
• Order and control office supplies and equipment
• Act as first point of contact for visitors and incoming calls
• Handle emails and general correspondence
• Maintain accurate records, filing systems, and databases
• Coordinate company events and meetings
• Support onboarding of new employees
• Manage staff leave records
• Coordinate property maintenance, repairs, and service providers

Financial & Bookkeeping

• Record and track financial transactions (accounts payable and receivable)
• Load and reconcile payments on the banking system
• Perform debtor invoicing, reconciliations, and payment follow-ups
• Maintain fixed asset and insured asset registers, including depreciation schedules
• Prepare VAT calculations and reconciliations
• Process credit card transactions, journals, and staff expense claims
• Assist with year-end audits and external auditors

• Proven experience in office management and bookkeeping
• Proficiency in Sage (Sage Cloud advantageous)
• Strong organisational skills and exceptional attention to detail
• Solid understanding of accounting principles
• High level of professionalism, confidentiality, and reliability

Working hours:

8h30 - 13h30

4 days a week in-office, Friday remote working

Stability, structure within financial services environment