Inventory Control Specialist; Non-Capital Assets

Inventory Control Specialist (Non-Capital Assets)

Will this position be Onsite, Remote, or Hybrid?

Will this position be Onsite, Remote, or Hybrid? Onsite

Position Information

Posting Number

Posting Number NC0142026

Working Title

Working Title Inventory Control Specialist (Non-Capital Assets)

Department Org

Why should you work at UCA?

We are excited that you are considering joining the UCA Family—the faculty, staff, students and alumni—who make the University of Central Arkansas a great place to work! At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well‑being of employees while learning to prioritize challenging work and the ability to make a difference.

Participation in university‑wide remote work days may be available for certain positions. Training is provided on systems or job‑specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary.

Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

Position Summary

The Inventory Control Specialist (Non‑Capital Assets) aids management in the full lifecycle tracking, recording, and depreciation of the University’s tangible and intangible fixed assets. This includes, but is not limited to, recording and tracking asset acquisitions and dispositions, reconciling asset sub‑ledgers to the general ledger, maintaining asset registers, preparing and processing required documentation, and conducting physical inventory audits to ensure accuracy in financial reporting.

This position requires strong attention to detail, proficient data entry, efficiency with time and organizational management, and effective communication with internal and external parties to support financial operations and compliance. The role is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws, and agency/institution policy and requires financial confidentiality.

The Financial Accounting team, and offices therein, work as a single unit to promote the core values of UCA: intellectual excellence, community, and integrity. If your background and culture aligns, please apply .edu today!

Job Duties and Responsibilities

• Record and track asset acquisitions and dispositions, including tagging processes.
• Perform timely and accurate data entry of asset sub‑ledgers.
• Maintain asset registers and databases.
• Prepare and process required internal and external documentation.
• Conduct periodic physical inventory audits to verify existence, location, and condition of assets.
• Reconciles invoices and payments against equipment and supplies received.
• Sustain organization and maintenance of an assigned storeroom or warehouse.
• Coordinate with related parties regarding records, purchase orders, and onsite audits.
• Partner on shipping and receiving of assets to related state and federal officials.
• Assist in the development and maintenance of internal controls related to procedures for asset management.
• Ensure compliance with internal controls, GAAP, state and federal laws, and agency/institutional policies.
• Utilize internal Enterprise Resource Planning (ERP) Systems to assist in financial reporting.
• Contribute to other fiscal related outcomes or administrative duties, as assigned, such as depreciation/amortization of assets, vendor invoice management, filing, scanning, etc.

Knowledge, Skills, and Abilities

• Competence with Microsoft Suite (Excel and Word)
• Foundational knowledge of GAAP, state and federal laws, and administration of Higher Education.
• General understanding of asset accounting and management.
• Passion for customer service and Higher Education.
• Demons…