Award Management Coordinator​/Senior Award Management Coordinator

Sponsored Programs Administration

This position may be eligible for a hybrid or remote work arrangement dependent with unit operational needs.

This position is not eligible for immigration sponsorship.

Ready to put your organizational and problem‑solving skills to work in a role that powers world‑changing research? As an Award Management Coordinator, you’ll help ensure research projects stay on track by reviewing budgets, monitoring spending, and making sure everything follows the rules—no science background required. If you have experience balancing priorities, interpreting policies, or managing financial data, you already have what it takes to succeed.

You'll become a go‑to expert, partnering with departments to navigate funding requirements and keep projects moving forward. We offer flexible remote work options and robust training programs to help you thrive and grow in your role—perfect for someone who loves making things happen behind the scenes.

The University of Illinois Urbana–Champaign is a public land‑grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs.

• Perform sponsored research/post‑award financial management duties with emphasis on compliance with institutional policies and procedures, state and/or federal laws, and award terms and conditions.
• Perform the above duties at an advanced level, ensuring rigorous compliance and expert guidance.

• Conduct detailed reviews of executed award documents, including related sponsor research policy and other references, to identify and track financial and compliance requirements.
• Perform expenditure reviews and pre‑audit select expense transactions to determine allowability and correctness based on award terms and conditions and applicable policies and procedures.
• Prepare, review, and submit sponsored research/post‑award financial reports and invoices.
• Review subrecipient invoices for compliance with award terms and internal approval procedures; conduct follow‑up on unpaid subrecipient invoices.
• Coordinate cash collection activity using sponsor and University reports and electronic systems.
• Review and manage all cost‑share commitments, enter data in the cost‑share system, collaborate with departments to ensure commitments are fulfilled, and prepare, review, and validate cost‑share reports for submission to sponsors.

• Policy and Regulation Interpretation and Application

  • Research, interpret, and autonomously apply all relevant federal and state regulations and laws, University and sponsor policies, and sponsoring agency terms and conditions on a daily basis.
  • Continuously monitor for updated regulations and policies to ensure sponsored research/post‑award compliance.
  • Advise University faculty and staff on how to best maintain compliance.
  • Collaborate with SPA leadership to develop and implement SPA policies, procedures, and objectives.

• Liaison and Outreach Engagement

  • Act as post‑award liaison between University and sponsors.
  • Lead in conflict resolution of award issues, using independent judgment to facilitate resolution with all concerned parties.
  • Serve as post‑award subject‑matter expert related to sponsored research/post‑award programs.
  • Partner with and provide expertise to department business office staff and University units.
  • Analyze and provide data to assist with Office of Government Costing studies.
  • Assist with outreach initiatives to promote SPA and overall University objectives.

• Electronic Systems Application

  • Evaluate SPA and University system data for consistency with award terms and conditions.
  • Create, modify, run, utilize, and maintain numerous award management spreadsheets and databases and analyze associated data.
  • Access and maintain a working knowledge of multiple sponsor…