Senior Finance Administrator; VA

Experience:

At least 5 years' experience in a banking/cash operations function

We have an opportunity for a Finance Administrator to provide operational cash administrative support to the finance function and Carey Olsen's associated businesses

This is a full time role based in our Southampton office.

• Process payments quickly and accurately.
• Record and reconcile all incoming and outgoing funds.
• Manage client monies in line with local regulations, including interest calculations and statement preparation.
• Prepare daily cash reports and reconciliations across multiple currencies.
• Ensure unallocated cash is cleared promptly and correctly.
• Resolve bank reconciliation issues by working with internal teams.
• Support cashflow forecasting and carry out FX trades as directed.
• Post journals and complete monthly foreign exchange revaluations.
• Keep desktop procedures up to date and audit‑ready.
• Assist with internal and external audits.
• Identify and support improvements to systems and processes.
• Build strong working relationships with partners, fee earners, Finance, and external banking providers.

The ideal candidate will:

• Minimum of 5 years’ experience in a banking or cash operations function.
• Strong working knowledge of banking platforms, banking file formats, and financial reconciliation processes.
• Extensive understanding of banking and cash operations procedures.
• Prior experience with 3E / Elite Enterprise is advantageous.
• Proficient user of the Microsoft Office suite (Excel, Word, PowerPoint, Outlook).
• Confident in analysing data with a high degree of accuracy and attention to detail.
• Quick to learn new systems, tools, and procedures.
• Highly organised with the ability to prioritise workload effectively.
• Motivated, proactive, and demonstrates a strong ‘can‑do’ approach.
• Excellent verbal and written communication skills with strong interpersonal ability.

We operate a 35 hour working week with 60 minutes for lunch – standard working hours are 9.00am to 5.00pm. Hybrid working is available, in Southampton 2 days working from home and 3 days in the office.

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