Pre-Award Administrator

** Department
* * BSD ADM - Pre Award - Team C
** About the Department
** The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research  Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.
** Job Summary
** This role provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.
** Responsibilities
* ** Works directly with the faculty and research staff to seek new avenues for funding and new grant opportunities.
* Ensures that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty.
* Gathers needed documentation and manages the execution of subawards, sponsored consulting agreements, and subaward amendments.
* Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending.
* Ensures all applications meet agency and University guidelines.
* Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and agency and institutional requirements.
* Timely submits applications and renewal/continual amendments; ensures timely submission of technical reports, just-in-time submissions, no-cost extensions and agency required re-budgeting.
* Coordinates with other departments/units/division regarding multi-investigator grant submissions.
* Works closely with post-award staff, if separate, to transition grant administration upon award, including updating proposed budget to match notice of grant award.
* Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
* The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to Pls and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.
* Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
* Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
* Performs other related work as needed.
** Minimum Qualifications
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* Education:

** Minimum requirements include a college or university degree in related field.
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* Work Experience:

** Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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* Certifications:

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- **** Preferred Qualifications
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* Education:

*** Bachelor's degree in related field.
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* Experience:

*** Progressively responsible grant/contract and financial administration in an academic setting.
* Budgets, ledgers, invoices, and fiscal reporting experience.
* Background in one or more aspects of sponsored program administration in a research environment.
* Familiar with accounting systems.
** Technical Skills or Knowledge:
*** Computer skills including word processing, database management, and spreadsheet skills.
* Knowledge of federal and non-federal grant and contract policies.
* Knowledge of research methods and funding sources.
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