Administrative Services Officer

DEPT OF ENVIRONMENTAL QUALITY

We are looking for results-oriented, driven individuals with a thirst for problem solving.
At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations.
We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission

1110 W. Washington Street, Phoenix, AZ 85007
Waste Programs Division

Salary: $60-$65K
Grade: 21
Closing Date:
Open Until Filled

In your role as an Administrative Services Officer 2, you will serve as the team lead for the Underground Storage Tank (UST) Taxes and Fees Program. Your primary responsibilities will include making regulatory determinations for UST tax exemptions and refunds.
Drawing on your extensive experience in finance, you will perform financial hardship and "ability to pay" evaluations for the UST and Leaking Underground Storage Tank (LUST) programs. You will also audit financial reviews of reimbursement claims and partner with the Financial Responsibility team to review complex financial data, including corporate guarantees, surety bonds, letters of credit, trust funds, and various financial tests.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Financial Hardship Review & Document Review and Evaluation - Reviews applications submitted to UST-LUST to evaluate the customers’ ability to pay or complete a financial hardship review for various programs. Review of financial responsibility (FR) documentation submitted by private and government entities. Evaluate and track compliance with state FR requirements. Communicate and correspond with owners/operators and insurance companies to obtain required FR documentation.
• Compliance Determinations - Reviews complex financial responsibility mechanisms and makes financial compliance determinations, as well as provides financial responses to appeals for the UST-LUST program.
• UST Tax Exemptions and Refunds Processing - Reviews and processes UST Tax Exemption certificate applications and associated refunds for non-regulated systems.
• Trend Analysis / National Trends - Conducts research to look for trends in program costs and compare across companies within Arizona as well as nationally.
• Strategic Planning - Discusses section financial trend improvement needs with section management and division leadership, and makes recommendations on necessary/potential updates to AZ statute or rule. Additionally, assist FR team lead/legal specialist with tracking and analyzing FR compliance data and industry trends as they affect commercial liability insurance in Arizona. Discuss program improvement needs with section management and help develop recommendations on necessary/potential changes to processes.
• Professional Development - Mentors and provides training to UST-LUST section members and other agency personnel regarding financial determinations with UST-LUST programs.
• Community Outreach - Provide outreach to the owner/operators on specific financial and technical requirements of FR.

Knowledge

• Knowledge of accounting and budgeting principles and concepts; forecasting techniques; resource allocation methodologies; invoice review; insurance and financial terms, concepts, products, and common industry practices.
• Knowledge of the principles and practices of administrative support and office management; principles, concepts and current practice in government administration, state laws, rules, regulations, policies, and practices.
• Knowledge of federal regulations, Arizona Revised Statutes, applicable agency manuals, policies and procedures; funding mechanisms for complex governmental financial operations including appropriations, grants and fee-based finances;
  Arizona UST Revolving Fund reimbursement statutes, codes and rules.

Skills

• Skills in interpersonal, written and verbal communication; critical thinking; organization; project…