Assistant Director of Accounting - IPS Enterprises

Position: Assistant Director of Accounting - IPS Enterprises (Immediate Opening)
Description

Assistant Director of Accounting

Role Mission:

The Assistant Director of Accounting plays a critical role in overseeing the organization's core accounting functions, including debt accounting, lease accounting (lessee and lessor), inter-company transactions, revenue recognition, grant receivables, and financial close management. This position is responsible for maintaining accurate amortization schedules, roll-forward schedules, reconciliations, and complex accounting entries across multiple IPS entities.

A key responsibility of this role is to lead the monthly, quarterly, and annual close processes, ensuring all checklists, reconciliations, schedules, and journal entries are completed accurately and on time. This requires advanced technical accounting knowledge, strong operational oversight, and consistent collaboration with the finance leadership, external auditors, and cross-functional departments.

Supervisory Responsibilities:

No supervisory responsibilities are expected during the first year. Supervisory duties may be assigned in subsequent years based on organizational needs and demonstrated performance.

Location:

This is a full-time remote position with preference given to candidates who live in Florida, and Ohio.

Travel Expectations:

While this is a remote position, there will be in-person meetings across various regions. Candidates must be willing to travel up to 25% during the busiest times of the year.

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $89,694 and $105,391, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at (Use the "Apply for this Job" box below)..

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

What You will Do - Accountabilities

Financial Close Management

• Lead the execution of the Monthly/Quarterly/Annual Financial Close Checklists, ensuring all tasks assigned to Debt, Leases, Inter-company, Revenue, and Grant Accounting are completed accurately and on schedule.
• Maintain, update, and continuously improve close checklists to strengthen internal controls and operational efficiency.
• Coordinate with AP, AR, Payroll, Treasury, Grants, and other accounting functions to ensure completeness of all inputs required for close.
• Monitor close progress, identify potential bottlenecks, and escalate issues proactively.
• Prepare and deliver close-related reporting packages as required for leadership, auditors, and key stakeholders.
• Ensure all close documentation is stored in audit-ready format in the monthly close folder structure.

Revenue & Grant Accounting

• Record all cash receipts across state per-pupil revenue, federal/state grants, public reimbursable programs, donations, and other funding sources, ensuring accurate classification and dimensional coding.
• Manage revenue recognition for public reimbursable funding, grants, and pledges by preparing receivable entries, tracking outstanding claims, and ensuring alignment with grant agreements and eligibility requirements.
• Maintain and reconcile grant and reimbursable revenue schedules, monitor collections, and prepare adjustments or reclassifications for accurate monthly and quarterly reporting.
• Support grant management and compliance by reviewing grant expenditures, preparing reclass entries, supporting reimbursement submissions, and maintaining complete audit-ready documentation.

Debt Accounting & Loan Management

• Maintain and update all loan amortization schedules and loan roll-forward schedules across entities.
• Record initial loan proceeds, issuance costs, and closing costs in accordance with accounting standards.
• Track and record all loan payments and monthly interest accruals.
• Perform month-end, quarter-end, and year-end debt reconciliations and confirm proper current vs. long-term classification.

Lease Accounting - Lessee & Lessor

• Oversee all lease agreements across the organization by adding, modifying, renewing, and terminating contracts in the Lease Management System, while maintaining accurate amortization schedules for both lessee (ROU assets and lease liabilities) and lessor (lease receivables and deferred rent) arrangements.
• Process and record monthly lease activity including lessee amortization/expense entries, lessor straight-line rent revenue, deferred rent adjustments, interest components, and lease payments received or made.
• Perform comprehensive month-end reconciliations of all lease-related GL accounts to ensure both lessee accounts (ROU assets, lease liabilities, accumulated amortization) and lessor accounts (lease…