Property Accounts Assistant

Job Title: Property Accounts Assistant
Location: Hybrid (work from home and onsite as required)
Start Date: Immediate

We're seeking a detail-oriented Property Accounts Assistant to support our busy Lettings and Estate Management team. This role is ideal for someone with a solid foundation in accounting and property management administration — especially if you've had exposure to property maintenance or facilities finance. You'll play a key part in managing rent collections, reconciling accounts, and communicating with clients to ensure the smooth financial running of our property portfolio.

Rent & Tenant Account Management

• Collect and process monthly rental payments, ensuring accurate and timely remittance to clients.

• Maintain and update tenant accounts.

• Manage recurring charges, renewals, and TDS deposit transfers in line with compliance standards.

Service Charge & Estate Accounting

• Support the preparation and management of service charge budgets and reconciliations.

• Process balancing charges and manage major works invoices for estates.

• Generate and issue monthly or quarterly financial reports for clients.

Bank Reconciliation & Payments

• Perform monthly bank reconciliations across multiple accounts.

• Record, authorise, and process supplier invoices.

• Prepare and manage payments, ensuring correct coding and approvals.

System & Process Management

• Work across Arthur Online (lettings) and Blocks Online (estate management).

• Support the transition from Qube to Blocks Online and assist with data integrity.

• Help implement process improvements for more efficient financial workflows.

Client Communication & Collaboration

• Serve as a key point of contact for clients regarding accounting and financial queries.

• Provide professional, timely updates to landlords, tenants, and internal teams.

• Collaborate with the maintenance and property management teams to track and reconcile maintenance costs, contractor invoices, and client recharges.

• Proven accounting or bookkeeping experience, ideally within the property sector.

• Working knowledge of Arthur Online and Blocks Online (or similar property systems).

• Strong reconciliation skills and attention to numerical detail.

• Excellent written and verbal communication skills with a professional, client-facing manner.

• Ability to manage multiple accounts and deadlines in a fast-paced environment.

• Exposure to property maintenance finance or contractor invoicing is highly advantageous.