Administrative Manager; QuickBooks Accounting, Payroll Compliance Req

Administrative Manager (Quick Books Accounting, Payroll, & Compliance Req)

Location:

Remote; must live within 2 hours of Waterford, CT

Salary: $100,000 - $120,000 + annual bonus + excellent benefits

Benefits:
Health, Dental, Vision, Disability, Life, $500 wellness benefit, 401K with match, PTO, & more

Job Type: Full-Time

Core

Hours:

Monday–Friday, 8:00am–5:00pm; approximately 45 hours per week

Start Date:

ASAP

Sponsorship:
Not available

Relocation Assistance:
Not Available

Our client in the engineering consulting industry is looking for an Administrative Manager within 2 hours of Waterford, CT, to add to their remote team. In this key role, you will manage accounting operations, corporate compliance filings, and HR administration, while overseeing a small team supporting administrative, accounts receivable, and accounts payable functions. The ideal candidate brings strong experience in general accounting via Quick Books, payroll, and compliance support within a professional services or consulting environment.

To be successful, you must be highly organized, proactive, flexible, and able to manage multiple priorities effectively in a remote setting. This is a great opportunity to step into a visible, high-impact role with a stable, growing firm and an exceptional team.

• Oversee daily operations of the administrative, AR, and AP teams
• Manage accounting workflows to ensure accuracy, timeliness, and compliance
• Perform monthly reconciliations for bank accounts, credit cards, and payroll
• Maintain bookkeeping, reconciliations, and reporting in Quick Books
• Maintain federal and state compliance calendars and manage all required filings
• Coordinate tax filings, renewals, licenses, regulatory filings, insurance audits, and 1099 reporting
• Prepare and support monthly collections reporting for leadership
• Administer HR processes including onboarding, offboarding, benefits, and employee records
• Support annual tax preparation and coordinate with external accounting and tax partners
• Serve as the primary administrative contact for staff, vendors, and leadership
• Handle confidential information with professionalism and discretion

• 7+ years in a similar multifaceted role supporting a small to mid-size business is required
• Experience in the consulting or professional services industry is required
• General accounting & payroll experience is required
• Proficiency with Quick Books and Microsoft Excel is required
• Experience maintaining corporate compliance filings and compliance calendars is required
• Ability to attend in-person meetings at the Waterford, CT, office one day per month is required