Part-Time, Remote Bookkeeper​/Controller - Architecture Studio

ROBIN NANNEY STUDIO is seeking a Bookkeeper with Controller capabilities. Ideally, this is a hybrid of the two roles listed below.

WORKING WITH ROBIN NANNEY STUDIO - All work is grounded in a natural and comfortable functionality, and every project aspires to create spaces worthy of the deeper potential of its inhabitants. We believe in DEEP WORK, CURIOSITY & EXPLORATION. We RESPECT Mind body spirit. We cultivate respect toward ourselves inside the studio and outside in the world through clear & open communication, professionalism and striving toward mastery of our art.

We collaborate and bond with other artists, clients and crafts people who share this attitude.

Classification:
Consultant (1099)

Hours:

10-20 per month (flexible scheduling)
Rate: $30/hour

Location:

Remote, with occasional virtual meetings; the studio is based in Pasadena, CA

We are seeking a detail oriented parttime bookkeeper to manage recurring financial tasks and maintain accurate records for our firm. This role is ideal for an experienced professional who thrives in a flexible, remote environment and can ensure timely, reliable financial reporting.

• Record customer payments and deposits.
• Track outstanding invoices and follow up as needed.
• Maintain accurate records in Quick Books (or other accounting software).

• Process vendor bills and reimbursements. Collect and file receipts.
• Reconcile credit card and bank statements monthly.
• Enter reimbursable project expenses into Quick Books or Monograph weekly.
• Reconcile bank statements monthly.

• Assist with bi-weekly payroll processing.
• Maintain employee records and ensure compliance with onboarding documentation.

• Prepare monthly financial statements (income, expense, balance sheet).
• Provide cash flow updates and simple projections.
• Support CPA with requested reports during tax season.

• Complete all tasks accurately and on schedule.
• Communicate clearly and proactively with management.
• Maintain confidentiality and integrity in handling financial data.
• Represent the professionalism and values of the firm in all interactions

• Strong command of Quick Books; ability to manage integrations with Monograph or willingness to learn quickly.
• Skilled in accounts receivable/payable, reconciliations, payroll processing, and monthly reporting.
• Comfortable working in a fully paperless office with cloud-based systems and digital recordkeeping.

• Prior work with service-oriented small businesses; architecture or design firm experience is a plus but not required.
• Demonstrated success balancing workload across multiple clients/projects.
• Experience collaborating with CPAs and supporting quarterly/year-end filings

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills to meet deadlines within limited hours.
• Clear, proactive communication with principals and managers.
• Integrity, accountability, and discretion in handling sensitive financial data

Submit a resume & cover letter to

Classification:
Consultant (1099)

Hours:

20-30 per month (flexible scheduling)
Rate: $100-125/hour

Location:

Remote, with occasional virtual meetings; the studio is based in Pasadena, CA

We are seeking a part-time Controller to oversee financial operations, provide strategic guidance, and manage recurring bookkeeping tasks for our firm. This role is ideal for an experienced professional who can balance hands‑on accounting with higher‑level financial planning and compliance oversight.

• Develop and maintain financial systems and processes to ensure accuracy and efficiency.
• Prepare monthly, quarterly, and annual financial reports, including revenue projections and budget variance analysis.
• Establish a cadence for financial reviews with leadership, including biweekly meetings with the Studio Manager & Owner/Principal.
• Create and manage the annual operating budget; provide quarterly updates and recommendations.

• Oversee invoicing and collections processes.
• Ensure deposits…