Senior Payroll Administrator - REMOTE

Job Summary The Senior Payroll Administrator position is responsible for providing comprehensive support for payroll functions. This position will ensure accurate and compliant processing of payroll while upholding confidentiality and delivering exceptional service. This role supports the accounting department's commitment to ensuring critical compliance requirements and reporting on the financial health of Bristol Alliance of Companies (Bristol Industries). It also serves as a key provider to employees and managers.

Essential Functions

• Review weekly and biweekly timesheets in the electronic timekeeping system for compliance with Department of Labor laws and company policy, including overtime rules, minimum hours worked/PTO needed, and double-time for Union.
• Extract timekeeping files, upload to ERP, and ensure reconciliation.
• Process payroll in ERP for job costing and review: recalculate exempt pay for straight time regular time, double-check PTO balances, process PTO cash outs and bonuses, update multi-rate employee rates, and calculate and process grossed-up taxable per diem and lodging.
• Extract payroll files from ERP, upload to payroll processing system, and ensure reconciliation.
• Process employee benefit catchups and/or refunds.
• Process payroll in payroll processing system and create pay statements.
• Obtain missing timesheet signatures for employees and approvers.
• Reconcile, update report, and remit weekly 401(k), HAS, and FSA payments.
• Notify AP of employee inactivation events, direct deposit changes, and payroll payments.
• Process job cost reclassifications for timesheet corrections.
• Monitor and reconcile employee PTO/Sick balances and liability; update ERP PTO balances and tier increases.
• Create (upload data to D2
  
  Xchange), print, and review weekly certified payroll reports.
• Research discrepancies in pay; reconcile and research tax withholding discrepancies.
• Facilitate state payroll tax setup; review payroll staff work.
• Report monthly heritage and statistical payroll data; compile data for annual financial, 401(k), and union audits.
• Assist with reconciling annual profit-sharing payments.
• Draft and update payroll procedures regularly; maintain and organize data on network drive.
• Maintain confidentiality.
• Other duties as assigned.

Competencies

• Knowledge of Department of Labor laws and payroll tax compliance.
• Skilled in 10-key typing, intermediate Excel, customer service.
• Ability to prioritize, organize, and work well under stress to meet deadlines; ability to task‑switch frequently while waiting for data completion.
• Ability to work flexible hours as required to meet deadlines; adaptability to constant change.
• Ability to learn new skills and embrace new responsibilities.
• Skilled in communication in person, via phone, and email; attention to detail.
• Skilled in Microsoft Office Suite and Adobe products; solutions‑oriented mindset with a positive attitude.

Required Education and Experience

• High school diploma or GED.
• Minimum 2 years payroll experience in corporate accounting.
• Valid driver's license.

Preferred Education and Experience

• Experience in government contracting, the construction industry, and a multi‑company environment.
• Experience in Alaska Native Corporations and knowledge of the Small Business Administration’s 8(a) program.
• Experience processing payroll for union, Davis Bacon, and Service Contract Act (SCA) employees.
• Proficiency in Unanet and UKG Pro software.

Work Environment

• Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication.
• Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment, and collaboration in shared work spaces.
• Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems.
• Position requires close visual focus for tasks such as operating a computer, reviewing documents, and performing detailed analytical work.

Physical Qualifications

• Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel,…