Executive Assistant & Operations Manager Job Halifax Nova Scotia Canada,Finance & Banking

Job Summary

Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement, payroll, cash management, and financial systems and policies. Reporting to the CFO & Assistant Vice-President, Finance, the Executive Assistant & Operations Manager will provide executive support to the CFO & Assistant Vice-President, Finance, and other senior leaders, manage operations and budgeting for central Financial Services, and provide project coordination and communication support to Financial Services Directors for strategic initiatives.

Key Responsibilities

Manage the CFO & Assistant Vice-President, Finance (CFO & AVP, Finance), complex schedule to optimize time, ensure priority issues are addressed in a timely manner, and balance conflicting demands and urgent and/or emergency situations.

Manage the Financial Services (FS) departmental budget in adherence to the University’s strict financial protocols. This includes drafting the FS operating budget annually, completing salary calculations, advising the CFO & AVP, Finance on budget implications and issues, and reviewing and controlling spending.

Handle office and facilities management for central FS.

Act as department liaison with People and Culture on personnel matters, assisting with the coordination and initiation of required human resources documentation for all modifications and changes to employee salaries, employment status and benefits.

Provide direct project support as needed to CFO & AVP, Finance Directors, including coordinating and participating in planning and prioritization of strategic initiatives, managing project communication plans, and coordinating events related to strategic initiatives.

Manage one fulltime clerical staff member.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Undergraduate degree in a related discipline such as Business Administration, Management, plus five years’ related experience preferably in a university environment or similarly decentralized, complex and unionized organization (or an equivalent combination of training and experience).

Strong financial acumen, with demonstrated knowledge of budgeting and operations management.

Proven research, analytical and project coordination.

Advanced MS Office skills, in particular MS Outlook, Word, Excel, and Power Point.

Assets

Experience providing executive-level administrative support.

Proficiency in FSIS or other EAP systems.

Project management certification and/or training.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s and competencies, in particular:

Respect & Inclusion

Adaptability

Knowledge & Thinking Skills

Communication

Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2

SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.


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