Finance and Accounting Specialist

Job Description

Maricich Health is hiring an experienced full‑time Finance and Accounting Specialist to support core financial operations, including job numbers and purchase orders, accounts payable invoice processing, and financial reporting. This hybrid role includes in‑office work at our Irvine headquarters on Mondays, Wednesdays, and Fridays, with remote work on Tuesdays and Thursdays.

• Develop strong familiarity with each job and monitor job numbers regularly to ensure freelancers and internal teams are assigning time to the correct job numbers
• Review and validate job numbers used on vendor invoices, confirming accuracy and purpose
• Own the full Purchase Order (PO) process from creation to closure, including amending, reconciling, and closing out POs and maintaining the internal PO Folder
• Monitor PO hours for overages using freelance reports and proactively flag discrepancies and follow up on open POs to determine status
• Collect and organize invoice backup documentation, including POs, estimating worksheets, and estimates
• Own and update the Freelance Report and monitor it for hour overages, under‑utilization, or incorrect coding
• Maintain consistent communication with freelancers to ensure timely and accurate time entry and notify team leads and project managers of any issues, discrepancies, or overages
• Serve as the finance admin back‑up, including scanning, document processing, and supporting the month‑end close process, insurance renewals, detailed time reports, and monitor and support AR aging and AP
• Support admin process for onboarding, file storage, and digital organization
• Update the agency production schedule report and job numbers across teams
• Handle requests for certifications of insurance and other team and client needs
• Work with discretion while handling confidential information
• Additional administrative duties as assigned

• 3+ years of experience in accounting, finance, or a similar role; agency experience is a plus
• A degree in Finance, Accounting, Business, or a related field preferred
• Experience with purchase order processes and job numbering is highly preferred
• Experience processing and managing accounts payable and receivable
• Strong proficiency in Excel and experience using Quick Books or other financial software and project management systems
• Sharp attention to detail and a commitment to accuracy
• Strong organizational skills and the ability to manage multiple priorities in a deadline‑driven environment
• Clear, proactive communication skills
• A collaborative approach and genuine interest in understanding how financial operations support agency work
• Ability to analyze data and identify discrepancies or trends

$65,000-$65,000 per year