Financial Management Analyst II

Occupational Summary

This position is responsible for monitoring and executing accounting and analytical responsibilities for the Bursar’s Office and University Cashiering. Responsibilities include planning, coordinating, and performing a variety of complex duties associated with tuition payment revenue, payment trends, and student accounts receivable, to ensure the accuracy and collectability of student accounts.

This position has a hybrid work schedule that includes both in-office and remote work.

• Monitor and reconcile the student receivables general ledger accounts daily; these accounts represent the largest University receivables. Identify, assess, and address significant negative trends associated with receivable activity. Ensure discrepancies are researched and resolved on a timely basis. Provide monthly report reconciliations to management with appropriate recommendations for resolution.
• Review payment activity – including e-check, electronic fund transfers and mail – to document, analyze, and track payment trend data. Research and recommend changes to payment methods/options and implement on an as-needed basis.
• Monitor student payment cash transfers from wire and e-check service providers to ensure cash from these payments is deposited into the University’s concentration bank account on an accurate and timely basis. Assess and report significant discrepancies to management immediately.
• Review activity in all general ledger accounts assigned to the Bursar’s Office daily. Activity includes e-check and wire payments. University Cashiering vault funds, short term research subject payments, and petty cash.
• Ensure supporting schedules for monthly and quarterly reconciliations are accurately completed. Identify, research, and resolve reconciling items within 60 days.
• Maintain integrity of student direct deposit authorization data in SAP - Analyze enrollment data to guarantee 100% accuracy and prevent errant direct deposits. Work with the staff in various schools and financial aid/loan offices to advance the goal of enrolling all students in direct deposit. Address and report legal compliance issues associated with direct deposits that are subsequently transferred overseas.
• Coordinate with Schools, Payroll and Financial Aid Offices to ensure compliance with IRS regulations regarding awarding institutional aid to non-resident aliens for payment of non-qualified tuition and fees.
• Determine undeliverable credit balances on student accounts, and partner with the Corporate Tax Office to ensure the escheatment process complies with state guidelines.
• Coordinate with Benefits Administration to process and award the Children’s Tuition Grant benefit. Maintain contact with all qualified employees and faculty to guarantee these benefits are processed each term.
• Maintain a strong working knowledge of all Bursar’s Office and University Cashiering procedures to maintain an environment of continuous improvement over related financial processes. Identify, plan, recommend and implement procedural changes that result in improved accuracy and expedited processing as well as more effective use of limited resources.
• Review and approve monthly collection agency bill and process payment of agency fees.
• Provide direction and assist accounting specialist staff member with assigned tasks. These include, but are not limited to, auditing daily cash reports and preparing related JVs, reviewing and processing student cash advance transactions, processing financial aid and similar group posts (e-check), preparing daily general ledger interfaces in People Soft and uploading to SAP.
• Research and communicate posting instructions for student/departmental payments reported in wire database.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Work requires a bachelor’s degree in accounting, finance, economics, business administration, or a related field. CPA is desirable.

Work requires three years’ experience…