Finance Administrator

OPPLY - Finance Administrator

Based: Chicago (Hybrid woring)

Salary: $60,000 pa + Benefits

After becoming one of the fastest growing VC‑backed startups in Europe, we've now expanded to the US. We’re offering huge opportunities for progression in both the UK and the US as we continue to grow. Now we need extraordinary minds with a strong growth mindset who want to join us on our mission!

There are currently 1 million SMB consumer goods brands ordering over $1 trillion of raw ingredients per year – imagine this was all ordered on one platform. Today, these brands all order separately with small teams and volumes, resulting in wasted stock and higher prices. Opply automates the entire ingredient ordering process by:

• Partnering with the world’s biggest suppliers, giving SMBs access to pricing through our AI matching and forecasting model.
• Providing an AI‑driven platform that orders the ingredients when and where you need them.
• Offering data‑led credit that allows brands to sell goods before paying for ingredients.

We’re a close‑knit team of 25, working across five time zones, and we meet up every year to work, ideate and hang out. We're VC‑backed by some of the world's top investors like Index, Anthemis and Chalfen Ventures, and unicorn angels from GoCardless, Flow.io and Trouva, and have won Start Up of the Year for Technology Services and Supply Chain Specialists of the Year at the Startup and Global Corporate Live Wire awards - achievements we’re super proud of!

As our Finance Administrator, you’ll be responsible for keeping our U.S. finance operations running seamlessly, managing day‑to‑day payments, invoicing, and reconciliations, while providing support to our U.K. team. It’s a hands‑on role where accuracy, initiative, and collaboration really count.

• Oversee day‑to‑day financial administration across both the U.S. and U.K. entities.
• Manage customer credit limits, approvals, and ongoing credit health tracking.
• Process and reconcile invoices, payments, and receipts, ensuring compliance with both U.K. and U.S. financial policies.
• Liaise with suppliers, customers, and internal teams to resolve payment and billing queries quickly.
• Track overdue invoices, manage collections, and maintain accurate records of communications.
• Assist with monthly and year‑end financial closing activities, preparing reconciliations and supporting documentation.
• Support compliance with local regulations, including U.S. sales tax and international transaction requirements.
• Maintain accuracy and completeness of accounting systems and databases.
• Contribute to process improvement initiatives to streamline financial operations and reporting accuracy.

• 2–5 years’ experience in accounting, finance administration, or bookkeeping.
• Experience managing both accounts payable and receivable in a fast‑paced B2B or tech‑enabled environment.
• Familiarity with U.S. accounting practices, including sales tax handling and state‑based compliance, and ideally exposure to UK accounting principles.
• Experience using accounting or ERP software such as Quick Books, Xero, Net Suite, or similar.
• Strong Excel / Google Sheets skills for reconciliations and reporting.
• Experience reconciling multi currency transactions and managing cross‑border payments (bonus).
• Exposure to audit preparation and working with external auditors.
• Experience in or around the food & beverage, manufacturing, or B2B trade industries is a plus.

• Detail‑oriented and highly organized — you take pride in keeping numbers accurate and systems clean.
• Confident working autonomously but proactive in communicating with global teammates.
• Comfortable working across time zones and collaborating with both UK and US colleagues.
• Naturally curious about financial systems and process improvements — you spot inefficiencies and suggest fixes.
• Reliable and discreet — you handle sensitive financial information responsibly.
• Excited by the idea of working in a scaling company where you can help shape how the finance function evolves.

• Competitive salary
• 33 days holiday a year (inc. public holidays)
• Regular global retreats to meet the whole team
• Flexible working hours & hybrid/remote working
• Office hubs in UK and US
• Benefits allowance for things like gyms, health care, and wellness
• Regular team socials