Program Administrator

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

Job Location:

4981 - UTILITIES AND RAILROADS 205 S. 17th Ave Phoenix, AZ 85007

Salary: 80,000.
Anticipated Salary: $85,000.00
Grade: 24
Closing Date:
March 9, 2026

Serve as Program Administrator 2 for the Utility and Railroad Engineering (URR) Section providing strategic leadership, operational oversight, supervision, and direction for a multidisciplinary team of engineering utility and railroad coordinators. Lead daily operations ensuring collaborative planning and coordination with, and information dissemination to, internal and external stakeholders. Ensure policies and procedures remain compliant with federal, state and organizational mandates and align with the Agency's mission and strategic objectives.

Manage the Subsurface Utility Engineering (SUE) on call contracts and overall program process. Manage the Railroad At Grade Crossing Safety program (Section 130). Oversee performance reviews and key indicators. Model ADOT values through leading, coaching and developing problem solvers and standard work to sustain continuous improvement.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Provide strategic leadership/oversight and direction for the URR team and manage the Subsurface Utility Engineering (SUE) on call contracts and overall program process. Prioritize and coach staff to assure work adheres to project requirements for producing quality projects on the schedule. Implement process improvement measures to sustain professional excellence, accountability and continuity. Ensure procedures (standard work) and contingency strategies are developed and maintained in compliance with federal, state and local requirements.

Maintain and monitor adherence to Agency policies, industry standards while aligning with ADOT's mission. Regularly monitor and update methodologies to reflect regulations, organizational directives and best practices.

Manage research, performance, and review utility and railroad agreements and clearances. Develop and coordinate master agreements with railroads and utilities and standard agreements throughout. Research industry standards for utility and railroad installations and ensure compatibility with roadway needs. Serve as a liaison for all Stakeholders. Continuously collaborate with all ADOT units, government agencies and utility companies and when making consistent assignments.

Provides guidance and set direction, prioritizing work tasks and assignments. Foster a strong interagency partnership supporting communication and cooperation.

Prepare, review and oversee reports prepared by staff and consultants and provides appropriate feedback and direction. Research and incorporate new and proven SUE technologies to mitigate project construction documents. Ensure timely completion of unit business reviews and performance reports. Research and implement new and proven safety mitigation to improve safety at railroad crossings. Provide oversight and monitoring of newly implemented and/or piloted activities.

Hire new employees, approve leave requests and evaluate performance of staff. Provide on the job training for staff. Supervise developing and maintaining databases, generating reports. May drive a state vehicle in the course of state business or periodic overnight travel.

• Principles and practices of Civil Engineering as applied to the development, design construction and maintenance of the State Highway System.
• Federal and State regulations, agency standards to the Project Development, railroad and highway design development and construction specifications.
• Familiar with risk assessment methodologies, as it relates to the preparation and writing of legal contracts and agreements.
• Understanding of the laws and federal regulations and application of Prior Rights (for land issues), Sub Surface Utility Investigations (for design guidance).
• Understanding of the federal Section 130 program and ADOT's relationship with the ACC in implementation of railroad actions.
• Understanding of budget development and administration.

• Supervising and managing staff and programs effectively.
• Oral, written and verbal communication: researching and interpreting a wide variety of complex technical data, analyzing highway related projects, listening and problem solving.
• Decision making on…