Graduate Student Coord

Student Engagement Coordinator, Graduate Business Programs

Location:

Campus, Salt Lake City, UT

Pay Range: $52,000 – $60,000

Close Date: 04/17/2026

Work Schedule:

Monday through Friday, with occasional evenings or weekends to support student‑facing classes and events. This position is fully on‑site and not eligible for hybrid or remote work arrangements.

The Graduate Business Programs at the University of Utah is seeking a dynamic, motivated, and service‑oriented Student Engagement Coordinator to join our team. In this role, you will work within a professional, customer‑centric, and results‑driven environment to deliver exceptional student services that enhance the graduate student experience. You will play a key role in creating and supporting a positive academic experience for students, alumni, faculty, and staff through engaging events, effective communication, and collaborative efforts.

The ideal candidate will have a passion for delivering top‑tier customer service. You will be proactive, detail‑oriented, and thrive in a fast‑paced environment, always keeping the student experience at the forefront. This position involves regular interaction with prospective and current students, alumni, faculty, vendors, and university staff, requiring excellent coordination, teamwork, and project management skills.

• Actively engage with graduate students to cultivate a supportive and positive learning environment that fosters academic success.
• Manage communication channels (email, phone, in‑person) to keep students informed of program updates, deadlines, and other important information.
• Serve as a point of contact for student inquiries, offering timely and accurate assistance with program components, policies, and procedures.
• Work collaboratively to address student concerns, ensuring their needs are met promptly.
• Maintain accurate and confidential student records, soliciting feedback for program improvement, and implementing necessary enhancements.

• Manage day‑to‑day administrative tasks essential to the smooth functioning of the graduate program. Maintain and update program databases, reports, and records with accuracy and attention to detail.
• Oversee inventory of program supplies, materials, and branded items, ensuring availability and timely replenishment.
• Coordinate logistical needs related to operations, including space usage, technology resources, and vendor communications.
• Generate regular reports to support program planning, evaluation, and continuous improvement efforts.
• Collaborate cross‑functionally to support the operational efficiency of the program office.

• Schedule pre‑course meetings with faculty to assess support requirements and preferences.
• Oversee procurement and delivery of course materials, including books, cases, and syllabi, ensuring timely availability.
• Manage faculty needs within the Canvas platform, including setting up quizzes, distributing electronic files, and providing ongoing course management support.
• Provide continual assistance to faculty to ensure smooth operations and high‑quality course delivery.

• Organize and oversee student‑focused events that promote networking, peer interaction, and community building within the graduate programs.
• Coordinate aspects of classes, including logistical arrangements such as scheduling, catering, IT, classroom support, and ensuring availability of necessary resources.
• Plan and execute a range of student events, such as social hours, orientations, graduation ceremonies, guest speakers, and alumni gatherings.
• Continuously evaluate events and programs to identify areas for improvement, ensuring an enhanced and seamless student experience.

• Track and manage budgets to ensure fiscal responsibility and effective reconciliation of event expenses and payments.

• Assist with recruiting and admissions activities, engaging prospective students through various communication channels, including phone, email, and in‑person discussions.
• Support student onboarding and orientation processes, providing new students with…