School Board Executive Administrator and Grant Coordinator - Indiana Statewide

Description & Requirements

School Board Executive Administrator & Grant Coordinator

Hoosier College and Career Academy

Location: Remote (Indianapolis-based preferred)

Type: Full-Time
Salary: Negotiable based on experience
Benefits: Comprehensive benefits package included

About Hoosier College and Career Academy (HCCA)

Hoosier College and Career Academy (HCCA), operated by Hoosier Academy, Inc., is a virtual public charter school serving Indiana students in grades 7-12. Authorized by Ball State University, HCCA is committed to providing personalized, research-based virtual learning aligned with Indiana academic standards. HCCA's mission is to provide personalized, virtual learning opportunities to all Indiana students regardless of circumstances and abilities. Utilizing research-based virtual platforms, Indiana Department of Education aligned academic standards, and meaningful partnerships, HCCA aims to prepare today's learners for tomorrow's ever-changing career and academic opportunities.

Position Summary

The School Board Executive Administrator & Grants Coordinator serves as a vital link between the Board of Directors, school leadership, and external stakeholders. This role ensures smooth governance operations, regulatory compliance, and effective grant management. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, virtual environment.

This is a primarily remote position, with periodic in-person attendance required at Board and committee meetings in Indianapolis.

Key Responsibilities

School Board Administration

• Coordinate Board activities and maintain official records, policies, and resolutions.
• Set meeting agendas in collaboration with the Board and Head of School.
• Prepare and distribute Board packets and presentations.
• Attend and facilitate Board and committee meetings, including technology setup.
• Draft and post meeting minutes in compliance with charter requirements.
• Assist with Board member recruitment, onboarding, and training coordination.
• Support the Board in evaluating the Educational Service Provider (Stride K12, Inc.).
• Manage Board responsibilities related to charter renewal processes.

Compliance Coordination

• Ensure adherence to Indiana Open Door Law, Access to Public Records Act, and other regulatory requirements.
• Coordinate with Stride staff and legal counsel on compliance with bylaws, fiscal policies, and corrective action plans.
• Serve as the Board's liaison to the Authorizer and attend required training sessions.
• Support hiring processes for local staff and participate in interviews.

Grant Writing & Title Program Oversight

• Research and identify grant opportunities aligned with HCCA's mission.
• Write and submit compelling grant proposals, applications, and reports.
• Maintain a grant calendar and ensure timely submissions.
• Facilitate all Title correspondence and ensure compliance with federal program requirements.

Preferred Qualifications

• Experience in regulatory compliance, grant writing, or education administration.
• Familiarity with virtual school models and Indiana education systems.
• Strong communication skills-both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint) and Zoom.
• Ability to manage confidential information with discretion.
• Strong time management and organizational skills.
• Experience in human resources or board governance (preferred).

Why Join HCCA?

• Flexible remote work environment
• Supportive, mission-driven team
• Opportunities for professional growth
• Make a meaningful impact on students across Indiana

To Apply for This Position:

Please follow this link into the Indiana Department of Education career site Nimble to create your profile, upload your resume and any other documents that you wish to have considered, and apply directly for this position:  .

Hoosier Academy, Inc. is an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit, and business need and without regard to sex, sexual orientation, gender identity, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law.