Program Coordinator

Department: WCAS Molecular Biosciences

Salary/Grade: EXS/5

Job Summary:

Northwestern University seeks a highly motivated Program Coordinator to support a prestigious training grant and collaborate with a dynamic community of faculty and graduate students.

This role offers the opportunity to be at the center of innovative academic initiatives, ensuring the smooth operation of all training grant activities and contributing to the success of future proposals.

The Program Coordinator will serve as a vital team member, managing logistics, tracking deadlines, and fostering communication amongst groups. We are looking for someone who thrives in a fast-paced university environment, enjoys multitasking, and values teamwork. This position is ideal for individuals who are eager to contribute to advancing research and graduate education while building strong professional relationships in a collaborative academic setting.

Flexible remote work:
This position is eligible for remote work, and more information will be discussed during the interview.

This is a full-time position with a salary range of $53,000 - $65,000 per year. The salary offered will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities:

Administration

* Manages day to day operations. Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. Manages design and development of program databases; compiles & analyzes data; prepares reports. Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components. Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Budgets & Financial

* Participates in budget preparation. Maintains budget & associated analysis & reports; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.

Communication, Outreach & Recruitment

* Develops coordinated, consistent marketing and brand messages. Creates state-of-the-art website. Incorporates social media and networking into program/project aspects as appropriate. Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project. Reviews trends to recommend future plans to increase participation, engagement, etc.

Evaluation

* Observes program sessions and interacts with participants for purpose of gaining insight, growing and strengthening program knowledge, and optimizing trainee satisfaction. Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc. Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates. Implements corrective actions required as a result of surveys or other indicators.

Events

* Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Faculty Support

* Coordinates and arranges colloquium & seminar coordination, & faculty travel planning. Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.

Grants & Contracts

* Partners with NU development office and grant manager to identify and seek program funding. Works closely with faculty to encourage and help undergraduate students arrange research. Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications. Identifies grant funding.

Human Resources

* Ensures human resources programs, policies, & procedures are implemented & consistently applied. Coordinates all or portions of the trainee talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.) In consultation with management & Central HR, administers HR solutions.

Program Development

* Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives. Manages academic quality and continued growth and expansion. Identifies & obtains external expertise as needed and works with content experts for current and new programs. Reviews programs/projects to increase efficiencies to support growth. Manages speaker selection, communication, and topic…