Registrar at Online Christian University

Overview

The Registrar position reports to the Vice President of Academic Administration. The position is full-time and is a work-from-home position anywhere in the United States.

• Student Records Management. Compile student records to ensure DEAC, state and federal standards for record-keeping are met. This includes managing the Admissions Checklist, Transfer Credits, Processes for Active Students and Graduation Checklist.
• Student Administrative Support. Support the Satisfactory Academic Progress process. Update course information on websites each term. Update per-term email reminders sent to students. Manage per-term student processes.
• Faculty Records Management. Compile faculty records to ensure DEAC, state and federal standards for record-keeping are met, including managing the New Faculty Checklist.
• Faculty Administrative Support. Schedule faculty in live Zoom meetings in Courses. Compile data needed to pay adjunct faculty each term.
• Administrative Support. Provide administrative support as needed.
• Project Management. Provide project management support to the Partnerships Team as needed.
• General. Attend regular staff meetings, supervision meetings and staff prayer on Zoom.

• Bachelor’s degree (or Associate's degree with 2+ years of significant administrative experience with a Christian university or Christian nonprofit organization)
• Very strong technical expertise is required (extensive experience or training with Google Docs, Google Spreadsheets and Windows)
• Demonstrated commitment to our Christian mission, vision and values focused on serving those who are poor and addicted
• Very strong organizational skills and attention to detail
• U.S. citizen or lawful permanent resident with valid work authorization

This position is classified as a Ministerial role, as it involves the distinct religious functions of:
1) supporting the spiritual needs of students and
2) leading the staff in corporate worship and prayer.

• Strong technical skills including expertise in:
  • Spreadsheets: ability to design complex Pivot Tables
  • Reporting: ability to design complex boolean logic for reports
  • Data Analysis: ability to compile, simplify and analyze complex data
• Previous experience in administrative or registrar functions in higher education
• Previous project management experience
• Previous experience in nonprofit organizations serving the poor and other at-risk populations

• $52,000/year
• Free tuition in City Vision University (undergraduate or graduate)
• Health insurance
• Work from home (anywhere in the United States)

• Physical & Sensory Demands:
  Stationary & Digital Work — Must remain stationary (75-90% of time) to operate a computer, keyboard, and mouse. Requires repetitive hand/finger motion for extensive data entry and navigating multiple software systems.
• Visual & Auditory:
  Requires close visual acuity to analyze financial data and detect minute errors in regulations. Must clearly communicate complex instructions via video conferencing and phone.
• Mental & Cognitive Demands:
  Data Analysis — Must analyze complex data with high accuracy under strict deadlines.
• Agility & Self-Regulation:
  Requires adaptability to fluctuating priorities in a fast-paced environment. Must self-manage time and focus effectively without direct supervision.
• Emotional Demands:
  Resilience & Empathy — On occasion will interact with at-risk populations in crisis. Must maintain professional composure and empathy while enforcing policies.
• Work Environment:
  Remote Compliance — 100% remote. Must provide a private, quiet workspace free of distractions to ensure FERPA compliance.
• Tech Proficiency:
  Requires reliable internet and fluency in digital workflows (Zoom, Google Workspace, SIS, CRM).

City Vision University is an online-only, Christian institution with the goal of providing radically affordable education to those serving poor and addicted individuals. We currently offer Certificates, Bachelor's, Associate's and Master's in Addiction Counseling, Nonprofit Management, Business and Ministry and a Doctorate in Organizational Leadership and Innovation.