Events Coordinator - Visitors Center - UTK

Overview

Job Description — The Office of the Visitors Center at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Events Coordinator position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, foster a diverse and inclusive academic environment, and improve recruitment and graduation outcomes. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers on the 2025 list.

The minimum starting salary for this position is $60,222
. Final compensation will be determined based on the candidate’s qualifications and experience.

This is an on-campus position with some hybrid/remote work schedule flexibility. Plans, implements, supports and manages strategic recruiting events designed to attract competitive out-of-state and in-state students. Responsible for coordinating event experiences that engage, cultivate and educate parents, alumni, prospective students, counselors, etc., increasing interest in the University of Tennessee. Responsibilities include (but are not limited to) site selection, program development, and all event logistics.

Ensure the presentation of a consistent message. Create organized, structured and measurable event production plans. Conduct post-event analysis.

Required

Education and Experience:


Bachelor’s Degree must be obtained by the date of hire; current students nearing graduation are encouraged to apply.

• 1 year of experience in event planning, student recruitment, admissions, campus visits, orientation, or experience in public relations, business management, customer service, client relations/management; OR
• 2 years of student employment, student volunteer work or internship experience will be considered.
• Experience coordinating or planning events. Experience will be considered from on-the-job experience, or as a volunteer, student, or intern.

Required Knowledge, Skills, And Abilities

• Outstanding interpersonal, verbal and written communication skills, with the proven ability to work collaboratively as a team player and to foster communication and teamwork with a diverse audience.
• Careful attention to detail with a high level of accuracy.
• Strong project coordination skills with the ability to create comprehensive event timelines from conception through follow-up.
• Excellent problem solving and analytical skills, with the ability to exercise sound judgment when making decisions or recommendations.
• Demonstrated proficiency with a variety of software applications, including MS Office.
• Strong organization skills with the proven ability to balance competing priorities and manage complex situations within tight deadlines.

• Master's Degree
• 2 years of experience planning large and small events.
• Experience in Higher Education event planning.
• Experience developing and monitoring budgets related to events.

• Ability to manage and develop event budgets.
• Knowledge of university policies and procedures.
• Demonstrated skills with a variety of databases and web-based applications.

University of Tennessee employees are eligible for a comprehensive suite of benefits that includes:

• Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• Flexible work arrangements, offering a hybrid schedule to most team members
• Education benefits for employees and their dependents at UT System campuses
• Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• Comprehensive medical, dental, and vision insurance plans
• Employee discounts to attractions, services, and goods

The Enrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions:
Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, the Center for Financial Wellness, University Registrar, Pre-college Research Excellence Programs, EM Research & Analytics,…