Graduate Program Coordinator

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Under general supervision, independently manage student services for the Chemistry Graduate Program including administrative and financial management, and academic advising and program development. Plan, manage and implement all aspects of the recruitment and admissions process; develop graduate education policies; provide in-depth, wide-ranging and complex academic advising; communicate and develop policies and procedures that ensure compliance with Graduate Studies’ rules, regulations, and deadlines;

provide independent analysis, interpretation and administration of numerous and intricate regulations, policies, and operations of Chemistry; oversee retention and various operations for enrolled graduate students; provide proactive advisement, and monitor progress from matriculation through degree conferral; develop, analyze and interpret admission, recruitment, curriculum and advising services policy; engage in regular training and professional development.

January 15, 2026 at 11:59pm

• Bachelor's degree in related area and /or equivalent experience / training.
• Experience at the University level working with graduate students in a degree-oriented program that includes counseling and guidance techniques to advise and help students resolve academic, social and emotional problems, and to make sensitive referrals.
• Analytical skills to evaluate and interpret complex policies and procedures and process data.
• Writing skills to compose and edit correspondence, reports, reviews and informational materials to correspond with applicants, faculty, students, student services offices and off-campus agencies and organizations.
• Leadership skills to advocate for and guide graduate programs toward their stated mission.
• Skills to create and manage budgets and assemble statistical reports.
• Interpersonal skills to effectively communicate with diverse populations on and off campus at all levels.
• Organizational skills to manage multiple priorities in a complex work environment, meet deadlines, and work productively under pressure despite frequent interruptions.

• Experience using BANNER. Experience with confidential student records and other sensitive materials or information.
• Knowledge and skills with the Instructional Planning and Administration (IPA) system, on-line course scheduling and on-line statistical data reports (DESII).
• Knowledge of campus academic, student and community services and resources.

• 40% - Advising/Counseling
• 15% - Program Development/Administration
• 15% - Admissions/Academic Services
• 10% - Leadership in Policy Development

The Chemistry Department is a large and complex academic and research department located in the College of Letters and Science. The department has state and extramural funds with expenditures of approximately $28M annually including $8M in organized research. There are 29 staff members, 41 senate faculty, 3 continuing lecturers, many Federation appointees, Emeritus Faculty, Postdocs, Pre-Six Lecturers, and 250 graduate students and 700 undergraduate majors.

• Salary or Pay Range: $56,000/yr.
  
  - $99,400/yr.
• Salary Frequency:
  
  Monthly
• Salary Grade: 142
• UC
  
  Job Title:
  
  STDT SVC ADVISOR 3 SV
• UC Job Code: 005156
• Number of Positions: 1
• Percentage of Time: 100%
• Shift (Work Schedule):
  
  Monday – Friday, 8:00AM - 5:00PM
• Location:
  
  Davis, CA
• Union Representation:
  
  SV
• Benefits Eligible:
  
  Yes
• This position is hybrid (mix of on-site and remote work)

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and…