Program Assistant, Part Time N Ireland

Program Assistant, Part Time (Belfast, N Ireland)

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• Contract Type:
  Part time, 5-8 hours per week;
  Spring 2026 Semester, with opportunity to extend
• Compensation: 15 GBP/Hour
• Benefits:
  Enjoy flexible work arrangements and an appreciation for work/life balance & holiday entitlement at 28 days full‑time basis, pro‑rata for 5–8 hrs /week
• Location:
  
  QUB, Belfast, Northern Ireland & activities/excursions throughout the semester in the immediate region.
• Reports to:
  
  Ireland & Northern Ireland Programmes Director, based in Dublin

Are you a life‑long learner, curious about the world around you?

Are you ready to bring your unique skills to a mission‑driven organization?

Do you enjoy being a part of a student’s journey of personal, academic, and intercultural growth?

If so, we would love to welcome you to our global community!

We are looking for an individual to support IFSA’s custom and catalog programmes in Belfast, as Program Assistant. This position provides academic and cultural support for undergraduate students; organises co‑curricular activities and contributes to the overall programme delivery. In this position, you will work closely with all members of the local team, as well as colleagues from our sites in Europe, the Global Health & Safety Team, Programme Operations, Academic Programmes and Student Engagement teams.

IFSA (Institute for Study Abroad), a US‑based nonprofit organization, creates global learning environments to help students gather the critical perspectives, knowledge, and skills essential for future success. With innovative programming and world‑class support, IFSA delivers future‑focused study abroad options in 19 countries and 48 cities around the globe. Our commitment s to inclusive excellence, intercultural agility, individualized learning and enduring impact are present in every aspect of our programs.

Learn more about IFSA at https://(Use the "Apply for this Job" box below)./

• Coordinating and supporting pre‑arrival webinars, quarantine and welfare check‑ins, excursions, co‑curricular activities and orientations.
• Conducting appreciative advising with students, including learning plan consultations, and regularly meeting with students to assess their experiences and help resolve problems.
• Monitoring student integration and well‑being through regular communication and campus visits.
• Supporting the planning and delivery of student events and activities.
• Supporting the planning and delivery of custom programmes.
• Supporting academic management of programmes, including the course registration process, appreciative advising, and student learning plan consultations.
• Helping to cultivate and model practices and behaviours that reflect IFSA’s organisational commitments of inclusive excellence, intercultural agility, individualized learning and enduring impact.
• Contributing to emergency response and student incident management based on established protocol, and participating in after‑hours emergency phone rotation.
• Having additional opportunities that may include contributing to other IFSA site operations via remote work and working with other IFSA departments such as Student Engagement for pre‑travel program advising.

• One–two years of work experience; desired industries include study abroad, higher education, hospitality, tourism, and non‑profit.
• Strong local knowledge of Belfast, as well as of Northern Irish culture and history.
• Contagious enthusiasm for IFSA’s mission, vision, and commitments.
• Strong time management and planning skills, with the ability to work independently to execute time‑sensitive tasks and duties successfully.
• Strong attention to detail in creating internal and external documents and managing programme and administrative data.
• Success in engaging with and supporting students with diverse lived experiences including students of color, students with mental and physical disabilities, first‑generation college students, and LGBTQIA+ students.
• Flexibility and ability to adapt and thrive in ambiguous and…