Program Coordinator; Assistant Director - Academic Affairs - College of Dentistry

Program Coordinator (Assistant Director) - Academic Affairs - College of Dentistry

Hiring Department:
Dentistry Academic Affairs

Location:

Chicago, IL USA

Requisition

FTE: 1

Work Schedule:

Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type:
On-Site (Successful completion of the probationary period, up to 1 day per week of remote work may be possible.

Posting Close Date: 1/21/2026

Salary Range: $65,000. / Annual Salary (Final rate offered will take into consideration internal salary equity, candidate experience, qualifications and budget constraints)

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

The College of Dentistry is the largest oral health college in the State of Illinois, provides care for 35,000 patients a year, and has over 500 students seeking dental degrees including DMD, PhD and Master's programs.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

• Manages the MS and PhD in Oral Sciences programs, including admissions, curriculum oversight, and program materials.
• Supports the development of new graduate and postgraduate training programs and initiatives.
• Collaborates with the Director of Graduate Studies and Postgraduate Program Directors on academic policy, curriculum design, and student support.
• Leads continuous improvement efforts and subcommittees for MS, PhD, and Advanced Certificate programs.
• Ensures compliance with standardized syllabi policies and supports faculty in syllabus preparation for 500- and 600-level courses.
• Oversees course and faculty evaluations for MS, PhD, and postgraduate programs.
• Maintains program manuals, advising sheets, and Graduate College forms in coordination with the Director of Graduate Studies.
• Audits and updates course descriptions and manages course creation in the University's course registration system.

• Provides academic advising to postgraduate, MS, PhD students on course requirements and academic progress.
• Prepares necessary documentation to assist students with degree completion, including final program audits and UIC Graduate College graduation checklists.
• Provides guidance to students through the thesis process, reviews thesis for formatting compliance; serves as final reviewer prior to Graduate College submission.
• Leads PhD and MS student annual reviews.
• Develops, distributes, and analyzes PG/MS/PhD exit surveys.
• Coordinates and conducts MS and PhD annual program orientations.
• Provides detailed reports on student academic, clinical, and professional performance to the Graduate Dental Education Committee.
• Oversees remediation and academic probation processes for MS, PhD, and PG students enduring timely intervention and compliance with academic standards.

• Provides administrative support to the Academic Dean, the Director of Graduate Studies, and Director of Academic Affairs.
• Oversees classroom reservations for MS, PhD, and advanced certificate related courses.
• Prepares official letters and completes forms to support MS, PhD and advanced certificate students.
• Coordinates monthly Graduate Dental Education (GDE) meetings.
• Manages and maintains listservs for postgraduate (PG), MS and PhD programs.
• Serves as the primary point of contact for all communications with the UIC Graduate College.
• Process expense reports in regulation to State and University Policy. Hold P-card and T-card. Research and respond to inquiries from vendors, departments and finance.
• Acts as liaison to the Senate Committee on Educational Policy (SCEP) regarding MS, PhD and PG curriculum matters.
• Serves as a key liaison to Program Directors, Directors of Graduate Study, the Graduate College, and other university offices, advocating of behalf of…