Program Coordinator

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Status
:
Full-Time Exempt (40+ hours/week), Annual Salary
Reports to
:
Program Manager
Supervises
:
Academic Coaches
Location
:
Twin Cities, hybrid
Salary
: $55,000 - $61,000
Benefits
:
Employer-covered health, vision, and dental plans, 12 paid holidays; generous PTO, “Summer Friday” schedule, flexible work schedule and remote work opportunities, regular professional development and personal growth opportunities, opportunities to engage with Minnesota sports teams and events, Employee Assistance Program (EAP), vacation savings plan, and fitness incentive program.

Program Coordinators are responsible for coordinating and overseeing all ACES program operations. They ensure the effective implementation of high-quality ACES programming, including supervising up to 5 part-time Academic Coaches. ACES’s model operates in classroom settings of 10-15 students, before- or after-school for up to five days per week. Program Coordinators are ACES model experts and are expected to step into classrooms, whether teaching a class or providing instructional or behavioral support.

They model the ACES culture at their site and lead daily staff meetings as they supervise and provide feedback to Academic Coaches. As supervisors, they become their Academic Coaches’ biggest advocates for growth and coach their supervises toward ongoing programmatic and personal success. Program Coordinators are detail-oriented, embodying ACES’ evaluation philosophy and data-driven approach. Alongside the Program Managers, they set and work toward ACES’s student recruitment and retention goals by ensuring student engagement in program activities.

They manage their site’s data on the ACES database and ensure timely completion of student data and metrics. Additionally, they develop strong relationships with partner site staff, students, Academic Coaches, and students’ families, acting as ACES representatives and communicating with site staff and faculty for smooth operations. With the Program Managers, they create and implement family communication and engagement plans, fostering relationships that support the whole student experience and growth.

• Coordinate and oversee all aspects of the ACES program, including program planning, scheduling, and implementation.
• Develop and maintain program policies, procedures, and guidelines to ensure a safe and enriching environment for youth.
• Collaborate with school administration, teachers, and staff to align program activities with school goals, policies, and objectives.

• Recruit, hire, train, and supervise part-time Academic Coaches (AC).
• Provide ongoing coaching, support, and feedback to Academic Coaches to enhance their effectiveness in delivering program curriculum and engaging youth.
• Conduct regular observations and evaluations of Academic Coach performance and provide constructive feedback for improvement.
• Create and operationalize systems that work to support and grow part-time staff success with achieving growth and impact with ACES youth.
• Empower ACs to own their youth relationships, classroom culture, youth accountability; create space for collaborative solutions through challenges.
• Create personalized coaching and growth plans to target AC strengths and areas of continued growth.

• Collaborate with the program team, curriculum coordinator and stakeholders to develop and implement a curriculum that meets the academic, social, and emotional needs of youth.
• Ensure that program activities are aligned with curriculum standards and promote youth learning and development.
• Implement curriculum feedback structure to gather input and make changes.

• Foster a positive and inclusive environment where all youth feel valued, respected, and supported.
• Implement strategies to promote student engagement, participation, and success in program activities.
• Provide academic support and assistance to youth as needed.

• Communicate regularly with parents and families to provide updates on program activities, youth progress and…