Graduate Program Coordinator; STDT SVC Advisor SV

Job Summary

Under general supervision, independently manage student services for the Chemistry Graduate Program including administrative and financial management, and academic advising and program development. Plan, manage and implement all aspects of the recruitment and admissions process; develop graduate education policies; provide in-depth, wide-ranging and complex academic advising; communicate and develop policies and procedures that ensure compliance with Graduate Studies' rules, regulations, and deadlines;

provide independent analysis, interpretation and administration of numerous and intricate regulations, policies, and operations of Chemistry; oversee retention and various operations for enrolled graduate students; provide proactive advisement, and monitor progress from matriculation through degree conferral; develop, analyze and interpret admission, recruitment, curriculum and advising services policy; engage in regular training and professional development.

January 15, 2026 at 11:59pm

ONE MONTH:
Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the removal date.

Minimum Qualifications

• Bachelor's degree in related area and /or equivalent experience / training.
• Experience at the University level working with graduate students in a degree-oriented program that includes counseling and guidance techniques to advise and help students resolve academic, social and emotional problems, and to make sensitive referrals.
• Analytical skills to evaluate and interpret complex policies and procedures and process data.
• Writing skills to compose and edit correspondence, reports, reviews and informational materials to correspond with applicants, faculty, students, student services offices and off-campus agencies and organizations.
• Leadership skills to advocate for and guide graduate programs toward their stated mission.
• Skills to create and manage budgets and assemble statistical reports.
• Interpersonal skills to effectively communicate with diverse populations on and off campus at all levels.
• Organizational skills to manage multiple priorities in a complex work environment, meet deadlines, and work productively under pressure despite frequent interruptions.

Preferred Qualifications

• Experience using BANNER. Experience with confidential student records and other sensitive materials or information.
• Knowledge and skills with the Instructional Planning and Administration (IPA) system, on-line course scheduling and on-line statistical data reports (DESII).
• Knowledge of campus academic, student and community services and resources.

• 40% - Advising/Counseling
• 15% - Program Development/Administration
• 15% - Admissions/Academic Services
• 10% - Recruitment/Outreach/Event Planning
• 10% - Financial Management
• 10% - Leadership in Policy Development

The Chemistry Department is a large and complex academic and research department located in the College of Letters and Science. The department has state and extramural funds with expenditures of approximately $28M annually including $8M in organized research. There are 29 staff members, 41 senate faculty, 3 continuing lecturers, many Federation appointees, Emeritus Faculty, Postdocs, Pre-Six Lecturers, and 250 graduate students and 700 undergraduate majors.

• Salary or Pay Range: $56,000/yr.
  
  - $99,400/yr.
• Salary Frequency: Monthly
• Salary Grade: 142
• UC
  
  Job Title:
  
  STDT SVC ADVISOR 3 SV
• UC Job Code: 005156
• Number of Positions: 1
• Appointment Type: Staff:
  Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: SV
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page
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If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: (Use the "Apply for this Job" box below)..html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time…