Visitor Officer

Visitor Experience OfficerType: Temporary PlacementLocation: Greater BelfastSalary: £29,137Hours of work: 37 Hours Per Week

The standard working week is 37 hours (excluding meal breaks) across 5 days, Monday to Saturday. The hours of work each day will be scheduled between 8.00am and 6.00pm.

On behalf of the NI Assembly, MPA recruitment welcome suitable applications for the roles of a Visitor Experience Officer.

Visitor Experience Officers are usually the first-person visitors will meet in Parliament Buildings. They are responsible for the following main duties: meeting and greeting visitors to Parliament Buildings; signposting and providing information; reception duties – signing visitors into the Building and issuing their security passes; welcoming visitors in Parliament Buildings’ Great Hall; providing a range of guided tours of Parliament Buildings;

providing administrative and operational support for activities undertaken by the Visitor Experience team including, but not limited to, event organisation (internal and external).

The duties of this post require attendance in Parliament Buildings on each working day. There may be occasional scope for working at home, subject to business need and at the discretion of the Head of Business.

The standard working week is 37 hours (excluding meal breaks) across 5 days, Monday to Saturday. The hours of work each day will be scheduled between 8.00am and 6.00pm. Working hours will be dictated by the mode of operation of the Northern Ireland Assembly (the Assembly) and will involve work into late evenings and on occasion, public holidays. You will also be required to work such additional hours as may from time to time be reasonable and necessary for the efficient performance of your duties.

The Assembly Commission will provide at least 10 working days’ notice of your work pattern each week. As far as reasonably possible, you will be provided with 3 working days’ notice of required overtime.

Visitor Experience Officers will be supplied with a Visitor Experience Team Uniform including Trousers, T-shirt and Gillet.

You will be required to undertake and successfully complete both initial First Aid, Fire Safety and Fire Evacuation training courses which will include using the designated fire elevator and evacuation chairs, and as part of regular refresher training thereafter. This training is mandatory for Visitor Experience Team Members. You will also be required to complete training in relation to the Assembly Commission’s Safeguarding and Child Protection Policy

• Providing high quality customer service to a diverse range of stakeholders and visitors.
• Greeting visitors at reception and providing information, signing in visitors and providing security passes.
• Welcoming visitors to Parliament Buildings and the Great Hall, maximising opportunities to engage, providing a warm, friendly welcome to Parliament Buildings, connecting people and providing helpful, accurate information and signposting as required.
• Providing tours of Parliament Buildings to a wide range of audiences in a confident, inclusive, politically neutral and engaging manner.
• Assisting the Visitor Experience Supervisor and the Visitor Experience Manager to continuously improve and develop and Visitor Experience team by providing input, ideas and feedback.
• Assisting with event management and delivery, problem solving and assisting event organisers as required.
• Working closely with colleagues within the Visitor Experience team and being flexible and dynamic in relation to service delivery.
• Building and maintaining good relationships with colleagues from other business areas and with Members.
• Managing electronic mailboxes, phone calls and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
• Assisting in the gathering of information for distribution through internal and external communication channels, including but not limited to social media.
• Gathering information and feedback and using…