Orientation Events Coordinator- Temporary; Six - REMOTE

Overview

New Hire Orientation Events Coordinator

Location:

Remote

Type:
Full-Time, Temporary (March 9 - August 31)

GP Strategies is seeking a New Hire Orientation Training Coordinator to play a key role in delivering an exceptional onboarding experience for campus hires. This is your chance to work on a high-impact program that spans multiple regions and ensures new employees feel welcomed, informed, and inspired from day one.

• Make an Impact:
  You ll help design and execute a world-class orientation program for new hires across the globe.
• Dynamic & Collaborative:
  Work closely with program managers, operations teams, and vendors to bring every detail to life.
• Creative & Operational:
  From branding and swag to catering and surveys, you ll manage diverse tasks that make the experience unforgettable.
• Global Reach:
  Support events across Americas, EMEA, India, and Hong Kong.

• Branding & Swag:
  Coordinate with stakeholders and vendors to select, order, and deliver branded gifts and event materials.
• Catering:
  Plan and order meals and beverages for program sessions and social events, ensuring everything stays within budget.
• Room Booking:
  Secure classrooms and event spaces across regions for all sessions during the five-week program.
• Impact Surveys:
  Create and manage participant surveys in Qualtrics and report on feedback.
• Vendor Management:
  Support contracting workflows, vendor scheduling, and event delivery coordination.
• Budget Tracking:
  Assist with spend tracking and reconciliation using the Client s Spend Management System (SMS).
• Mailbox Management:
  Monitor shared mailboxes, respond to inquiries, and escalate issues as needed.
• Event Support:
  Ensure smooth execution of all operational aspects during the program.

• Strong written communication skills with a professional, customer-focused tone.
• Ability to manage high email volumes and competing priorities.
• Quick learner with attention to detail and accuracy.
• Proficiency in MS Office and workflow tools.
• Experience collaborating with multiple internal stakeholders.
• Flexibility to assist with weekend mailbox coverage during July event dates

• Organized, reliable, and accountable.
• Calm under pressure with sound judgment.
• Adaptable communicator who can engage with new hires and internal teams.
• Proactive and solution-oriented mindset.