Call Center Representative

Call Center Representative at New York Psychotherapy and Counseling Center

New York, New York, United States - Full Time

Start Date:

Immediate

Expiry Date: 12 Mar, 26

Posted On: 12 Dec, 25

Experience:

0 year(s) or above

Remote Job:
Yes

Telecommute:
Yes

Sponsor Visa:
No

Skills:

Bilingual, Customer Service, Call Center Experience, Appointment Scheduling, Documentation, Multi-tasking, Detail-oriented, Team Player, HIPAA Compliance, Software Proficiency, Crisis Management, Communication, Problem Solving, Time Management, Client Support, Data Entry

Hospital and Health Care

Company

Description:

Named City and State's Top Place to Work in NY (2025) — Join a mission-driven mental health leader serving 15,000+ clients each month! Celebrating over 50 years of excellence, New York Psychotherapy and Counseling Center (NYPCC) is a leader in community mental health, serving over 15,000 clients each month across four locations. We operate the largest mental health clinic in New York State and are committed to innovation and caring for the community through both in‑person and telehealth services.

NYPCC is proud to be certified as a Platinum Bell Seal organization by Mental Health America — the highest distinction for workplace mental health. We were also named one of the Top Places to Work in New York in 2025, reflecting our commitment to supporting, valuing, and investing in our dedicated team through competitive compensation, excellent benefits, and a mission‑driven culture.

Why Work at NYPCC
:

• We Pay Down Your Student Loans!
• Medical, Dental, and Vision Insurance is Paid for by NYPCC 100%
• Paid Time Off and Company Paid Holidays
• Annual Rate Increases
• 403B Retirement Plan with Match!
• Continuing Education Opportunities Available
• Professional Development through NYPCC Academy
• Amazing Workplace Culture

• Answer all inbound calls with professionalism and customer service framework communication.
• Follow up with all inbound calls by finding a resolution, documenting/relaying messages, and/or handling soft transfers as needed.
• Assist with appointment scheduling related calls, follow up on missed appointments and confirmation calls (outbound calls).
• Triage all calls & callers to determine if it is a request/inquiry, complaint or grievance, to elevate, resolve and conduct service recovery.
• Identify and elevate emergency distress and/or client safety concerns to Senior Clerical for guidance or further escalation to management and/or clinical supervisors.
• Document and complete Call Center Form for data call log.
• Fulfill surveys/reports issued by Call Center Supervisor as needed.
• Complete Call Center task assignments provided by management team.
• Maintain consistency with achieving daily/weekly phone operations and performance metrics and goals.
• Maintain confidentiality and always comply with HIPAA regulations.
• Assist with intake calls for case management as needed for coverage and staff call‑outs.
• Provide support to the clinical team and chart maintenance as needed.
• Perform other duties and tasks as assigned by Senior Clerical Team.
• Perform other related duties and tasks as assigned by the Call Center Supervisor.

• Must be fully bilingual in English and Spanish.
• Must have 1 to 2 years of Call Center Representative experience in a fast‑paced office, preferably in medical or community mental health.
• High School Diploma or equivalent is required.
• Must be proficient in MS Office (Outlook, Word, and Excel).
• Must have the ability to learn new software.
• Possesses the personality and demeanor to work with difficult clients.
• Must be detail‑oriented and have the ability to multi‑task.
• Must be a team player.
• Thrives under pressure in an outpatient client environment.
• 1 form of picture  (non‑expired).
• Unexpired passport: OR Driver’s License AND Social Security Card; OR State  AND Social Security Card.

• This is a FULLY REMOTE POSITION.
• Schedule Options:
  Tue‑Sat, Sun‑Thu.
• Must be willing and able to travel to Bronx clinic for a 30‑day onsite training period before transitioning into fully remote.
• MUST LIVE IN THE TRI‑STATE AREA.
• The ideal candidate for this position possesses a personal presence characterized by a sense of…