Registrar, Creative Arts​/Media, Creative Design ​/ Digital Art

Position: ,Registrar
The Temporary, Part-Time Registrar will play a major role in implementing a time-limited project to improve CE's digital asset management system. The project will include but not be limited to the documentation of newly made artwork, the creation of new records for artwork in the organization's digital asset management system (Art Cloud), and the storing of physical artwork.

About Creativity Explored

Creativity Explored is a San Francisco nonprofit that partners with people with developmental disabilities to create an artistic, studio-based collective where the creative capacity of any person can flourish. We do this by placing the work, needs, culture, and experience of artists with developmental disabilities at the center of the community in a way that honors humanity, respects self-agency, and nurtures creative potential.

We manage art studio spaces in the Mission and Potrero Hill neighborhoods.

Description

TEMPORARY POSITION DESCRIPTION:

Job title: Temporary, Part-Time Registrar

Compensation: $40 per hour with a maximum of 2,500 hours over a 2-year period

Classification: Part-time, nonexempt hybrid position with remote work available for up to 30% of hours

Location: Principally based at Creativity Explored, 3245 16th Street in San Francisco, with regular visits to other CE locations.

Reports To: Director of Art Partnerships

Application Review Begins: 1 March, 2026

ORGANIZATIONAL CONTEXT

Creativity Explored is a San Francisco nonprofit that partners with people with developmental disabilities to create an artistic, studio-based collective where the creative capacity of any person can flourish. We do this by placing the work, needs, culture, and experience of artists with developmental disabilities at the center of the community in a way that honors humanity, respects self-agency, and nurtures creative potential.

CE is a warm, fast-paced, and fun place to work, with a long-serving multidisciplinary staff that is deeply committed to our community.

POSITION OVERVIEW

The Temporary, Part-Time Registrar will play a major role in implementing a time-limited project to improve CE's digital asset management system. The project will include but not be limited to the documentation of newly made artwork, the creation of new records for artwork in the organization's digital asset management system (Art Cloud), and the storing of physical artwork. The Temporary, Part-Time Registrar will exercise their own discretion to oversee the planning and implementation of Art Cloud protocols and will track all artworks leaving and returning to the CE studios for opportunities including but not limited to consignments, loans, sales and art fairs.

Through accurate Art Cloud management, they will oversee the stability, accessibility and safekeeping of a large physical artwork archive and an extensive digital archive. The system they plan will be adopted and used by the staff of Creativity Explored during and after the Temporary, Part-Time Registrar's work period and will strengthen business strategies and opportunities for the organization into the future.

KEY RESPONSIBILITIES

Three main phases of the temporary project include but are not limited to:

• Phase 1:
  Establishing clear protocols for documenting and entering new artworks into Art Cloud while tracking current incoming/outgoing artworks. Training Exhibitions Department members on best practices.
• Phase 2:
  Project manage the data migration of archival artworks entries from past systems into Art Cloud. Ensure accuracy of images, metadata and physical artwork condition and location.
• Phase 3:
  Oversee the addition of archival artworks in the collection to the Art Cloud system that have not been documented to date.

The Temporary, Part-Time Registrar will work collaboratively with the Exhibitions Coordinator, Sales Coordinator, Gallery and Exhibitions Associate on all three phases of the project.

The Temporary, Part-Time Registrar also provides technical assistance to the Marketing Manager, Director of Advancement and Director of Finance and Operations to ensure the digital asset management system and the information it contains is accessible to all departments in the organization.

Organizational Relationships

The Temporary, Part-Time Registrar is expected to work productively in a team environment, to provide support as a member of our Exhibitions Team, and to foster open communication with staff across the organization to produce communications that support the organization's mission and goals. Within that time period, they are expected to work towards embodying the four components of CE's Staff Philosophy:
Community, Creativity, Collaboration, and Compassion.

Compliance with Policies and Procedures

The Temporary, Part-Time Registrar will comply with established Creativity Explored policies and practices.

KEY SELECTION CRITERIA

• Education preference:
  Baccalaureate degree from an accredited college or university in art, art history, arts administration or related field preferred
• At least three years relevant…