Senior Proposal & Communications Specialist

Who We Are

FBM, one of Atlantic Canada’s most recognized and award-winning design and planning firms, is seeking a Senior Proposal & Communications Specialist to work at our location in Halifax, NS.

A studio of collaborating architects, interior designers, planners, and various subject matter experts, FBM is responsible for the design of a wide range of built environments. For more than 100 years, FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design.

In 2025, FBM entered a partnership with Dillon Consulting Limited. These two proudly Canadian, employee‑owned, and operated firms are excited to join forces to support the needs of clients from coast to coast.

FBM is seeking an experienced Senior Proposal & Communications Specialist to join our team, reporting to the Manager, Proposals and Communications. This key role is responsible for managing the full proposal lifecycle — from RFP review to final delivery — in the pursuit of innovative, high‑profile projects.

In addition to leading proposal efforts, this position supports firm‑wide marketing and communications initiatives, including the development of marketing materials, social media content, and award submissions that enhance FBM’s visibility and reflect our design excellence.

We offer flexible work hours and remote work arrangements to help balance the competing demands of work and personal life.

By joining the FBM team, you will become part of a firm with an excellent reputation for award‑winning work and an extensive portfolio of community‑based projects, including the Halifax Central Library, Richmond Yards, and the new Bayers Lake Community Outpatient Centre. You’ll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development.

We empower employees through mentorship, learning, and opportunities for professional growth.

Strategy, Narrative & Design

• Lead the development and coordination of client proposals, from reviewing RFPs to producing comprehensive, well‑crafted submissions.
• Partner with internal team leads to gather and refine technical content, ensuring all materials are engaging, relevant, and client‑focused.
• Apply creative and technical skills in research, writing, layout, design, colour, and typography to deliver compelling, visually cohesive marketing materials. Expert in Adobe InDesign, Photoshop, and Illustrator for layout, image editing, typography, and infographics—producing proposal documents that reflect FBM’s creativity and design excellence.
• Demonstrate initiative and judgment to effectively manage multiple tasks and projects in a fast‑paced environment with tight deadlines.
• Display courtesy, tact, and diplomacy in every interaction, fostering positive working relationships across teams.
• Background in architecture, engineering, construction, or professional services is a strong asset.

Proposal Design, Development & Coordination (80%)

• Manage the end‑to‑end proposal process in collaboration with the internal team lead.
• Review RFPs to determine proposal requirements.
• Draft, format, and edit proposal layouts using FBM’s branded templates, adjusting layout, graphics, and text as required to meet RFP submission criteria.
• Develop written content in partnership with FBM team leads.
• Liaise with consultants to schedule and coordinate discipline‑specific content for inclusion in the final submission.
• Edit and proofread proposal materials as needed.
• Schedule and facilitate internal reviews and approvals.
• Prepare and submit the final RFP response package.
• Attend proposal debriefs and contribute to continuous improvement initiatives.
• Update & maintain the library of project descriptions, proposal resources, and staff CVs.
• Support the project close‑out process by gathering project details and developing project information sheets.
• Consult with, or work directly alongside, Dillon Consulting’s marketing communications and proposal management team.

Marketing & Communications (20%)

• Develop and coordinate marketing materials including brochures, project…