Executive Administrative Assistant – Business Development; Remote

Date Posted:

Country:
United States of America

Location:

US-CT-REMOTE

Position Role Type:
Remote

U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance Type:
None/Not Required

Security Clearance Status:
Not Required

Collins Aerospace, an RTX company
, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

We are seeking a highly experienced and proactive Executive Administrative Assistant to support the Executive Director of Business Development. This is a high-visibility, fast-paced role that demands exceptional organizational acumen, discretion, and a deep familiarity with the processes, systems, and culture of Collins Aerospace. The ideal candidate is a seasoned professional who can anticipate needs, manage competing priorities, and serve as a trusted partner to senior leadership.

• Provide comprehensive executive-level administrative support to the Executive Director of Business Development, including complex calendar management, travel coordination, and expense reporting
• Serve as the primary point of contact and liaison between the Executive Director and internal/external stakeholders, including government clients, partner organizations, and internal business units
• Provide basic administrative support to the Mission Systems business development leader team including routine calendar management, travel coordination and expense reporting
• Leverage in-depth knowledge of Collins Aerospace internal systems, workflows, and processes to coordinate cross-functional business development activities and proposal efforts
• Prepare, edit, and distribute high-quality correspondence, briefings, presentations, and reports on behalf of the Executive Director
• Support coordination of capture activities, gate reviews, and proposal submissions in accordance with internal BD processes and approval workflows
• Arrange and support executive meetings, off-sites, and conferences, including agenda development, logistics, and minutes/action item tracking
• Handle sensitive and confidential information with the utmost professionalism and discretion, in compliance with ITAR, export control, and security regulations
• Coordinate with contracts, legal, finance, engineering and program teams as needed to support business development initiatives

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
• 5+ years of executive administrative experience supporting Senior Director-level or above leadership, preferably within the aerospace or defense industry
• Demonstrated, hands‑on experience with Collins Aerospace processes, systems, and internal tools — this is a non‑negotiable requirement. Candidates must be able to speak in detail to this experience during the interview process
• Strong working knowledge of defense industry business development practices, including capture management, proposal life cycles, and government procurement processes
• Exceptional written and verbal communication skills, with the ability to draft executive-level correspondence independently
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms such as SharePoint and Microsoft Teams
• Demonstrated ability to manage multiple high-priority tasks simultaneously with minimal supervision
• Strong interpersonal skills and professional presence when interfacing with senior leaders, customers, and partners

• Prior employment at Collins Aerospace in an administrative, program coordination, or BD support role
• Experience supporting strategic pursuit activities
• Experience with CRM tools such as Salesforce
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field

• Medical, dental, and vision insurance
• Three…