Events Executive - Aviation

Company Description

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large‑scale branded and transaction‑oriented events in 14 specialist markets. These are typically not‑to‑be‑missed annual events where buyers and sellers build relationships, see and show products and do business. We also provide year‑round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

We are part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100 who are #3 in Glassdoor's Best Places to Work 2025 UK list.

This role is based in our 240 Blackfriars Road office. Are you a proactive and highly organised professional with a passion for delivering exceptional live experiences? Join the dynamic Aviation Week events team as an Events Executive and play a pivotal role in delivering a global portfolio of 1015 annual events. From intimate 150‑person conferences to major trade shows attracting over 16,000 attendees, this is your opportunity to thrive in a fast‑paced, B2B environment.

As part of our operations team, you’ll be at the heart of delivering seamless, high‑quality events. You’ll coordinate logistics, manage stakeholder communications, and support the operational delivery from planning through to on‑site execution. If you’re a confident project manager who takes ownership and is driven by continuous improvement and innovation, we’d love to hear from you.

• Serve as the main point of contact for exhibitors and sponsors, ensuring all deliverables, materials, and guidelines are met on time.

• Provide exceptional post‑contract support to sponsors, ensuring a smooth and professional experience from sign‑up to event delivery.

• Attend and support events on‑site, acting as a key point of contact for stakeholders.
• Collaborate with venues, suppliers, and contractors to ensure flawless execution and a positive experience for all involved.

• Maintain and update essential event documentation, including floor plans, schedules, and administrative records.

• Assist the events team in sourcing and evaluating suppliers, venues, and innovative operational solutions.

• Analyze current processes and suggest creative ways to enhance efficiency, communication, and delivery standards.

• Work closely with marketing, sales, and content teams to align event operations with broader business objectives.

• Create and maintain event trackers for assigned projects.
• Oversee and manage the event sales inbox, processing contracts efficiently.
• Respond to customer inquiries promptly and professionally.
• Perform additional tasks as required to support the team.

• At least one year of experience in event, exhibition, or conference project management, ideally in a B2B commercial setting.
• Strong project management and organisational skills with excellent attention to detail.
• Exceptional written and verbal communication abilities.
• Confident in managing multiple projects simultaneously and meeting deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel); familiarity with event tech tools is a plus.
• Strong ability to build productive relationships with clients, vendors, and internal teams.
• Experience working with budgets and basic financial tracking.
• Positive, pragmatic, and solution‑focused mindset.
• Willingness and ability to travel internationally for event delivery.

We believe that great things happen when people connect face‑to‑face. That’s why we work in‑person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.…