Executive Assistant to SVP Chief Technology Officer

Location:

Hershey, PA

This is a Hybrid work location role within our Best of Both Flex Work model. Expectation is remote work Monday and Fridays (in office as needed these days); in-office collaboration Tuesday-Thursday. Flex time appropriate with advance communication with the leader.

The Hershey Executive Leadership Team (ELT) is seeking a team-inspiring, energized, and assertive Executive Assistant to support the SVP Chief Technology Officer.

• Have excellent written, verbal, and visual communication - Your success depends on it.
• Are willing to take risks and act on your own judgment - You’re aiming to win.
• Fall in love with solving business problems or want to learn - We’ll teach you.
• Have a balanced EQ - It helps you manage stress and interact with your colleagues.
• Are a vault - You get to see, hear, and participate in a lot of exciting, and sensitive things, so extreme confidentiality and discretion are required.

• Planning and executing connections and meet ups among dozens of different stakeholders in and outside of Hershey. Figuring out how to maximize the time we spend together is a fundamental component of your work.
• Developing content for strategy, projects, board meetings, and other critical deliverables in a way that conveys information that resonates with its intended audience. This content includes Board presentations, which are time intensive, maybe even late at night or on weekends, and require significant creative thinking and excellent visualization skills.
• Enabling ELT members to be the most effective team possible by collaborating with leaders, other members of the ELT support team, and external partners. We need your help to get stronger as a team. You are part of the extended ELT team on day 1. This role isn’t for you if you don’t love to solve problems with the input of others.
• Prepare the ELT member for commitments, including internal townhalls, team meetings, Global Management Business Reviews (GM ), and so on. We operate on a 5-, 3-, and 1-year business cycle. The ELT meets weekly as a team to discuss the most critical work to deliver on our long-term value creation commitments. If you love to think ahead and ask great questions, consider this opportunity a strong fit.
• Extensive “first-level” point of contact for digital communications, calendar management, travel, and all other forms of communication. Often you are acting entirely on behalf of your ELT teammate and the broader ELT. Be ready.
• Act as the facilitator and enabler of functional and unit team meetings. You are on the leadership team of the function day 1 just like you’re on the ELT team day 1.
• Taking a point of view, having a voice, getting people to talk are all skills that will help you deliver this commitment.
• Help your ELT member be a better leader who ignites the passion of others by staying connected to people…energize teams by giving people autonomy to deliver…steering the way by being as clear as possible.

• High level ability and proficiency with full Microsoft suite of products, with a strong focus on PowerPoint and Excel
• Strong commercial acumen or willingness to learn how we run the business
• Initiative, “event-planner-like” organization skills
• Maniacal attention to detail and responsiveness
• Strong interpersonal communication skills – listening is really important—as is questioning
• Ability to handle stressful business situations in a rapid changing environment
• High level of confidence and protection for confidential files and communications
• Ability to juggle multiple priorities flawlessly in a cool, calm, and professional manner
• When and how to challenge and push your ELT member and others to be bigger, bolder, more courageous, more compassionate, more concerned for…