Senior Executive Assistant

Founded in 2000 and headquartered in Seattle, ATREG is the premier global advisory firm specializing in semiconductor manufacturing asset transactions. We operate at the highest levels of the industry, advising Fortune 500 companies and leading semiconductor manufacturers on complex, time-sensitive deals across multiple continents.

The Executive Operations Manager is a high-impact role serving as the primary strategic partner to the COO. This position combines executive-level support with broad operational oversight — spanning marketing operations and financial administration. As a "force multiplier," you will identify operational gaps, manage complex projects, and ensure the COO is positioned to lead effectively. No task is too small, no project too big or complex.

• Provide comprehensive COO support through proactive calendar orchestration, time management, and high-level inbox management, including triaging and responding to correspondence on behalf of the executive.
• Draft sophisticated communications for senior executives and manage critical outreach to high-value clients across the semiconductor ecosystem.
• Conduct deep-dive research and prepare briefing materials for client meetings, conferences, and business development opportunities.
• Own end-to-end coordination of complex travel logistics across multiple time zones — often with shifting itineraries, time-sensitive bookings, and last-minute changes.
• Act as a sounding board for leadership, providing recommendations, solutions, and feedback to optimize operations and executive productivity.
• Build and maintain trust-based relationships with the internal team and top-tier clients, serving as a professional point of contact on behalf of leadership.

• Oversee the organization's IT ecosystem, including vendor management, procurement, software licensing, and IT service provider relationships.
• Serve as an internal expert for Microsoft 365 and Teams while managing data and workflows within CRM platforms (Microsoft Dynamics).

• Manage procurement workflows, accounts payable, and operational budget tracking. Ensure rigorous expense tracking and financial record-keeping via Concur.
• Drive marketing operations including Linked In outreach strategies, digital presence, and coordination with remote contractors. Lead or support brand refresh initiatives to ensure consistency across all external-facing materials.
• Support the recruiting process through Linked In and candidate generation tools, coordinating pipelines, scheduling, and onboarding documentation in partnership with leadership.

• Minimum of 8 years of progressively increasing responsibility supporting C-Suite leadership and leading strategic operations initiatives (Executive Business Partner, Executive Assistant, Executive Operations Manager).
• Proven success in a startup, family office, boutique firm, or nonprofit environment where adaptability, resourcefulness, and comfort with ambiguity are essential.
• Track record of crafting high-level correspondence on behalf of C-Suite executives, with the ability to adapt tone and messaging for diverse audiences and high-value stakeholders.
• Expert-level:
  Microsoft 365, Microsoft Teams, Concur, Microsoft Dynamics (or similar CRM systems i.e. Salesforce) and IT procurement processes.
• Reside in the Greater Seattle area
• BS/BA Degree

• Strategic Ownership: Spots opportunities for innovation, anticipates operational gaps, and drives improvements through to completion with a growth mindset.
• Communication Mastery: Builds relationships with ease and communicates with clarity and poise across all levels — from internal team members to C-suite executives and global clients.
• Operational Discipline: High attention to detail with an ability to balance efficiency and effectiveness under pressure while juggling multiple priorities.
• Discretion & Judgment: Handles confidential and sensitive information with the utmost integrity and professionalism.
• Accountability: Ownership of outcomes — accountable to yourself, your team, and leadership.

• Individual and company performance based annual bonus
• Vacation, STO & Holidays
• 401(k) benefits with company matching contribution
• Offsite team retreats

Utmost integrity
· Unparalleled customer service
· Personalized approach
· Creative and collaborative teamwork
· Continuous learning
· Sensitivity to cultural differences

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