Trade and Tariff Coordinator

Job Title: Trade and Tariff Coordinator

Location: Franklin, TN (Nashville HUB)

Schedule: Hybrid 3 days on site, 2 work from home

Contract: 6 Months with Strong potential for extension

Note this role is very similar to our Tariff Coordinator roles, they still will need to have this knowledge but will benefit to have the additional following skills in Trade.

• Tariff Classification & Technical Research: Assign accurate HTS/Schedule B classifications for complex parts by researching engineering drawings and technical specifications to ensure full regulatory compliance.
• Compliance Auditing & Risk Mitigation: Conduct regular internal audits to identify compliance gaps, manage prior disclosures, and develop long-term process improvements to minimize financial and legal risks.
• Trade Legislation & Strategic Analysis: Monitor and analyze international trade laws and legislative changes (such as Section 301 or USMCA eligibility) to forecast economic impacts on company operations and supply chain flow.
• Cross‑Functional
  
  Collaboration:
  
  Act as a central liaison between legal, finance, and supply chain teams to ensure trade strategies and compliance protocols align with broader corporate business goals.
• Executive Reporting & Decision Support: Synthesize technical trade data into high‑level briefings and KPI reports for senior leadership to drive data‑driven decisions regarding market entry and cost‑saving opportunities.
• Operational Liaison: Coordinate directly with customs brokers, freight forwarders, and government agencies like CBP to resolve daily documentation discrepancies and shipment delays.

• Thoroughly examine and validate import documents to ensure accuracy and compliance with regulatory standards.
• Facilitate customs clearance procedures, either through brokerage services or self‑brokerage protocols.
• Determine appropriate tariff codes for imported products to ensure correct classification and regulation compliance.
• Collaborate with cross‑functional teams to address challenges and contribute to continuous process improvement.
• Undertake additional duties as assigned, demonstrating flexibility and adaptability to evolving role requirements.
• Coordinating all related import and export functions with third‑party service providers. This includes direct communication with vendors, custom brokers, and freight forwarders.
• Resolve issues and discrepancies during the customs clearance process.
• Prepare and process timely submission of commercial documentation to customs brokers for import & export shipments and verify the accuracy of all freight documentation.
• Identify and resolve documentation issues promptly.
• Audit vendor invoices for payment and resolve billing issues as required.
• Data entry in system for visibility and tracking.
• Maintain records of import/export activities and documents to ensure audit compliance.
• Prepare and analyze reports as required.
• Provide support during internal and external audits.

• Bachelor’s degree in supply chain management, Business Operations, International Business, or a related field.
• Strong relationship‑building skills.
• Proficient in research, analysis, and problem‑solving.
• Detail‑oriented and logical individual capable of making objective business decisions in a fast‑paced environment.
• Excellent verbal and written communication skills, with strong listening abilities.
• Customer service‑oriented with a keen sense of priority and purpose.
• Organized, strong detail orientation, and accurate system data entry.
• Proficiency in prioritizing tasks and managing conflicting deadlines.
• Ability to meet changing priorities and multitask in a fast‑paced, deadline‑driven environment.

EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”