Spending Coordinator

FLEXIBLE SPENDING COORDINATOR (FULL-TIME / REMOTE / HYBRID)

This is a full‑time position with a hybrid remote work arrangement in our Sheboygan, WI location. No weekends, holidays or on‑call rotations. Ideal candidate will work in Wisconsin.

Prairie States Enterprises, Inc. is a third‑party administrator, a benefits industry leader, and a trusted advisor to self‑insured companies and their employees. We provide a complete range of medical benefit management services, all performed in‑house, and to exacting standards of excellence.

The Flexible Spending Coordinator is responsible for maintaining and administering flexible spending account (FSA) programs, including healthcare and dependent care FSAs for our clients and members. This role serves as the primary contact for employees regarding FSA inquiries and works closely with HR and payroll teams to ensure compliance, accuracy, and efficiency in FSA program administration.

• Setup, maintain, and manage flexible spending data for new and existing groups and members in all systems, including WEX.
• Process and manage FSA enrollments, changes, and terminations.
• Oversee claims processing, ensuring timely reimbursement for members.
• Monitor contribution limits, account balances, year‑end carryovers, and grace periods.
• Ensure compliance with IRS and policies.
• Serve as the primary contact for client and member inquiries on FSA accounts.
• Answer members’ and HR department questions, concerns, and issues regarding eligibility; meet with members and HR representatives as needed.
• Maintain accurate records of employee contributions and reimbursements.
• Prepare and distribute periodic reports on FSA usage and trends.
• Coordinate with payroll for accurate pre‑tax deductions and account updates.
• Stay updated on any changes to FSA laws and IRS guidelines.
• Conduct audits to verify eligibility, accuracy, and compliance in program administration.
• Collaborate with HR, payroll, and benefits teams to enhance FSA offerings and streamline processes.
• Perform daily duties and process claims with minimal direction and ask questions appropriately.

• Education:
  
  High school diploma or GED, one‑year related experience and/or training, or equivalent combination of education and experience.
• Experience:
  
  Two‑plus years of experience preferred in benefits administration, payroll, or HR, with a focus on flexible spending or health benefits as a plus.
• Language
  
  Skills:
  
  Ability to read and comprehend complex instructions, correspondence, and memos; ability to write detailed correspondence; ability to present information effectively in one‑on‑one and small‑group situations to customers, clients, and other employees.
• Mathematical
  
  Skills:
  
  Basic math skills and the ability to use a calculator.
• Computer
  
  Skills:
  
  Advanced computer skills in a Windows environment utilizing Microsoft Word and Excel.

• Change Management – Accepts, supports, and executes assignments in conditions of change to attain department goals.
• Effective Communication – Demonstrates effective and responsive communications following the appropriate reporting structure.
• Accountability/Results – Achieves and/or exceeds result‑based goals that were specific, measurable, and timely.
• Teamwork – Demonstrates teamwork behaviors and makes positive contributions that support the achievement of department goals.
• Customer Satisfaction – Dedicated to the PSE service model and meets or exceeds customer satisfaction expectations.
• Professional Growth – Takes ownership of one’s professional growth in the current position and for advancement at PSE.

This is a sedentary position which requires the individual to sit for long periods of time and maintain proper positioning/posturing for extensive viewing of computer screens and computer‑related work. It is encouraged that individuals intermix this sedentary time with periodic movement within one’s office space and/or to other office areas to counteract the sedentary nature of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competitive compensation based on experience and a comprehensive benefit package including Medical, Dental, Vision, Life, STD/LTD, FSA, Paid Time Off, personal days, 401k with match, wellness and exercise membership, and more.  to view our full‑time benefits flyer.

Opportunity for meaningful career growth within a results‑driven company and a culture of ambition, integrity, empowerment, teamwork, and passion for personal and company success.

If this sounds like you and you’re seeking career growth with an exciting new career path overseeing the quality of health care for our clients and their members, please send your cover letter and resume following the instructions for this site.

Prairie States Enterprises

Equal Opportunity Employer