Billing Rates Specialist; Legal

Position: Billing Rates Specialist (Legal)
A bit about us:

We are growing exponentially and have been recognized as one of the top companies to work for within our industry! An accomplishment that we are very proud of and can attribute this to our exemplary employees and leadership team. With growth, comes opportunity to continue to really strengthen our infrastructure. We are hiring for Billing Rates Specialist, Rates Specialist, or Rates Clerk that can effectively work remote anywhere across the nation.

Feel free to apply and speak to us about this opportunity!

Why join us?

• Competitive Compensation and Benefits Package (M/D/V + 401K + Life Insurance)
• Bonus eligible position
• Stable career opportunity
• Join a well established team who is invested in your growth and success
• Substantial growth in their business Nationwide
• Rewarding work and responsibilities
• Fully Remote, open to PST, CST, and EST Work Hours

Job Details

We are seeking a highly detail-oriented and analytical Billing Rates Specialist (Rates Clerk) to join our Legal Finance team. This role plays a crucial function in maintaining and administering billing rates, supporting the accuracy of client invoicing, and ensuring compliance with contractual agreements and client guidelines.

The ideal candidate will bring 2-3 years of experience in legal billing or rate administration, a strong understanding of client fee arrangements, and hands-on experience with billing and e-billing platforms. You'll work closely with attorneys, billing coordinators, and pricing teams to ensure rates are accurately maintained and effectively communicated across systems and stakeholders.

Key Responsibilities

• Administer and maintain client billing rates, fee schedules, and rate exceptions in billing systems (Elite, Aderant, or similar).
• Process new rate entries, annual increases, discounts, and rate changes based on client contracts or firm policy.
• Support the implementation of Alternative Fee Arrangements (AFAs), including fixed fees, caps, and blended rates.
• Collaborate with pricing, finance, and legal teams to review rate proposals and ensure compliance with client guidelines.
• Submit and update rate structures across various e-billing platforms (e.g., Legal Tracker, Counsel Link, Bill Blast).
• Identify and resolve rate-related issues in e-billing submissions or invoice rejections in coordination with appeals specialists.
• Participate in internal audits of rate tables to ensure data integrity and compliance.
• Support onboarding of new clients or timekeepers in billing systems, including rate setup and classification.
• Produce and maintain reports related to billing rates, timekeeper history, and rate change tracking.
• Assist with special projects such as rate analysis, rate benchmarking, and system improvements.

Qualifications

• Bachelor's degree in Accounting, Finance, Legal Studies, Business Administration, or a related field preferred.
• 1-3 years of experience in legal billing, rates management, or financial operations within a law firm or corporate legal department.
• Strong knowledge of legal billing platforms (e.g., Elite, Aderant) and e-billing systems (e.g., Serengeti, Counsel Link, Legal Tracker, Bill Blast).
• Familiarity with Alternative Fee Arrangements (AFAs), including capped fees, blended rates, and fixed fee agreements.
• Experience handling billing appeals, invoice adjustments, or compliance with client billing guidelines.
• Strong Excel skills and comfort working with large datasets, pivot tables, and reporting tools.
• Excellent attention to detail, organizational skills, and ability to manage multiple competing priorities.
• Strong communication and interpersonal skills with a proactive, collaborative approach to problem-solving.
• Ability to work independently in a fast-paced, deadline-driven environment.

Preferred / Nice-to-Have

• Exposure to international billing structures, global client accounts, or multicurrency billing practices.
• Experience working in a global law firm or large professional services organization with multinational clients.
• Familiarity with rate benchmarking and pricing strategy.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.