Administrative Business Partner Specialist

Administrative Business Partner Specialist

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Position Title: Administrative Business Partner Specialist

Position Location: This position is primarily remote; however, candidates must reside in New Jersey within a reasonable commuting distance of our Holmdel, NJ office. In-person attendance in Holmdel is required approximately once per week, with more frequent on-site presence (including full weeks) during onboarding and training periods.

DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.

Job Summary

The Administrative Business Partner Specialist is an execution-focused operational support role embedded within a designated department or enterprise business unit. This position enables consistent, scalable execution of departmental priorities by coordinating workflows, maintaining systems and documentation integrity, tracking workforce and equipment readiness as applicable and supporting cross-functional processes that drive operational effectiveness.

The Specialist manages a broad range of responsibilities, including structured administrative workflows, initiative tracking, documentation management, and department-specific operational coordination. In addition to executing established processes, the role contributes to continuous improvement by proactively identifying bottlenecks, workflow inefficiencies, and documentation gaps, and implementing practical refinements that enhance execution consistency.

The ideal candidate thrives in a fast-paced, dynamic environment, is comfortable working autonomously, and is energized by solving problems, learning new tools and contributing to high-level business initiatives. This role is expected to anticipate needs, identify risks early and collaborate on practical paths forward.

This position supports both departmental initiatives and general operations through accurate documentation, effective communication, and dependable follow-through. As part of the Administrative Services function, the Specialist collaborates closely with department partners and cross-functional teams to ensure work remains aligned with organizational goals, values, and departmental objectives while maintaining professionalism and reliability in a remote environment.

The Administrative Business Partner Specialist will receive limited direction on day-to-day work and general instruction on new projects or assignments and will execute and assist leadership on projects of complex scope. They will work independently or under limited supervision.

The Administrative Business Partner Specialist will communicate and operate in line with organizational goals and values, as well as departmental objectives.

Essential Functions

Department Execution Enablement (60%)

• Maintain structured operational cadence across department priorities, ensuring clarity of owners, milestones, deadlines and follow-through
• Track commitments, action items, deliverables and cross-functional dependencies to support predictable execution and accountability
• Prepare, document, and distribute meeting outputs including operational notes, milestone updates and readiness items
• Support execution of initiatives of moderate to complex scope by coordinating inputs, timelines and deliverables across stakeholders
• Identify and proactively flag risks, bottlenecks, workflow gaps or missed handoffs to minimize last-minute escalation
• Compile and maintain reporting materials, dashboards and department updates to provide clear visibility into progress and readiness

Workforce, Systems & Readiness Tracking (15%)

• Maintain and update department operational systems including rosters, intake forms and tracking tools in accordance with defined standards
• Track and reconcile workforce data including headcount, role level, program assignment and start and end dates
• Monitor roster accuracy, data completeness and system integrity across programs
• Identify and flag data inconsistencies, coverage gaps, upcoming transitions or readiness concerns to leadership
• Coordinate with HR, Admin and Training teams to support onboarding, compliance and readiness workflows using established processes

Logistics, Travel & Department Support (15%)

• Coordinate travel and logistics for leadership and program activities in alignment with approved guidelines
• Maintain documentation and tracking of preferred hotel, travel and vendor rates
• Support leadership expense and timesheet reporting related…