Executive Assistant

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Hours: 37.5 per week, but flexible as required by the position

The executive assistant will act as a partner to a select group of senior leaders (executive & VPs), supporting them as they lead critical growth, commercial and operational initiatives across the business.

This role requires a high level of executive assistance with a focus on strong business acumen and confidence to support complex, cross-functional initiatives. You’ll be deeply embedded in the strategic priorities of the leadership team, helping translate strategy into action and ensuring momentum on key projects.

The successful candidate will be highly organised, commercially aware, proactive and trusted, with the ability to manage confidential information and operate in a fast-paced environment.

Act as trusted right-hand and support to senior leaders, managing complex calendars

Anticipate priorities and proactively resolve conflicts, ensuring senior leaders are focused on high-value activity

Prepare leaders for meetings with clear context, objectives and relevant insights

Manage complex domestic and international travel arrangements, including flights and accommodation

Prepare detailed travel agendas aligned to business objectives, managing expenses

Provide hands‑on support to growth initiatives, operational improvements and cross‑functional programmes

Assist with coordination of projects, planning cycles and leadership offsites

liaise confidently with Finance, Product, Growth, Operations and other teams to gather information and progress actions

Act as a key point of contact for both internal and external stakeholders, representing leadership and the business with professionalism

Screen and manage correspondence, prioritising critical commercial and operational matters

Draft, edit and quality check presentations and documentation, ensuring accuracy and commercial relevance

Coordinate leadership and commercial meetings, preparing agendas, pre‑reads and supporting materials

Attend meetings where appropriate, capturing actions, decisions and commercial implications

Identify opportunities to improve ways of working, streamline executives’ time and enhance efficiency.

Experience supporting senior leaders in a fast‑paced, commercial environment (2-3 years)

Proven experience supporting projects or commercial initiatives

Strong understanding of business operations, financial concepts and commercial priorities

Experience in coordinating multiple stakeholders and work streams simultaneously

Exceptional organisational skills, with the ability to manage complexity and ambiguity

Good commercial awareness and confidence working with detailed information

Outstanding written and verbal communication skills

Highly trustworthy, with discretion and integrity when handling information

Proactive and solutions‑focused mindset with the confidence to challenge and influence

Strong critical thinking skills, able to make sound judgment calls consistently

In return for everything you can bring, we can offer you an exciting role in a fast‑growing and dynamic business, with plenty of career opportunities.

A friendly, welcoming and supportive culture. We believe work should be fun and always put people before the process

Diversity, inclusion and belonging - our Employee Network Program includes working groups for LGBTQ+, People of Colour, Disabilities (visible and invisible), Women in Tech and Working Parents.

From day 1 - Westfield Health, 33 annual leave days per year (pro‑rata) inclusive bank holidays, a  Me  day each year, a charity day each year, flexible working policy with opportunities to work from home and Twinkl subscriptions.

Quarterly company awards programme

Seasonal events

Company sick pay after 3 months of service

After probation - cycle‑to‑work scheme

Long‑term service reward - Life insurance, enhanced pension contribution, enhanced maternity pay, enhanced adoption pay and enhanced paternity pay, long service award, long service annual leave