Administrative Materials Coordinator - Camps Anchorage, AK Posted

Job Description

The Administrative Materials Coordinator provides administrative oversight of procurement processes, inventory, management, and logistics operations across town-based (Anchorage and the surrounding areas) and more sites. Responsible for reviewing databases for product and supplier accuracy, validating newly added items, and supporting chef accountability for stock ordering. Audits food service and housekeeping pricing, manages price validation processes, and facilitates coordination and communication between vendors, procurement, and operations.

Supports cost control, contract compliance, and accurate invoice processing. Reports directly to the Director of Procurement.

Although this position is designated as remote and work-from-home, the incumbent must maintain their primary residence within a 45-mile radius of Anchorage and the NMS Corporate Office. This residency requirement is necessary for business and operational purposes, as the role will require periodic in-office presence and the ability to promptly respond to work-related errands or pickups as needed.

• Manage ordering systems and oversee procurement processes

• Coordinate food service details and supply chain requirements and utilize food service management systems effectively

• Support remote logistics operations and site coordination

• Maintain high level internal and external communications, to include detailed reporting

• Provides administrative material status, tracking reports, and data analysis to support operational decision-making and assist procurement and operational team

• Reviews material system databases to verify product details, supplier information, and newly added items to ensure accuracy, appropriate coding, and alignment with approved vendor agreements.

• Assists culinary leadership in maintaining accountability for stock orders by reviewing purchase patterns, validating product selections, and ensuring alignment with budget and contract pricing.

• Conduct product reviews to validate pricing, substitutions, and approved vendor compliance.

• Visits local retail and wholesale stores in Anchorage and surrounding areas to perform real-time price comparisons on comparable food service and housekeeping items to validate vendor pricing and sourcing decisions.

• Audits food service and housekeeping supply pricing to ensure competitive rates, contract compliance, and cost control.

• Facilitates coordination and clear communication between vendors, procurement, and operational teams to resolve pricing discrepancies, product issues, and supplier concerns.

• Handles price validation processes, including reviewing quotes, verifying cost changes, documenting adjustments, and ensuring proper system updates.

• Assists in identifying cost-saving opportunities and recommending alternative products or sourcing strategies when appropriate.

• Performs responsibilities in accordance with established policies, plans, and procedures to effectively support the Director of Procurement and client project requirements.

• Responds to requests from procurement staff, camp management, chefs, and vendors in a timely and professional manner.

• Assists accounts payable personnel by verifying pricing accuracy and providing supporting documentation required to process invoices.

• Driving is required for this position, including travel to vendor locations and local businesses in Anchorage and the surrounding area.

• Travel to remote sites in Alaska is required for this position (approximately 30%).

• This position has no supervisory responsibilities.

• Other duties that are pertinent to the department or unit’s success also may be assigned.

• High School Diploma or GED equivalent or ten (10) years Materials Coordinator experience will be considered.

• Minimum three (3) years’ experience field material coordinator experience required. Experience must include shipping/receiving/warehousing materials.

• Familiarity with inventory and catalog management system platforms.

• Strong analytical skills and ability to coordinate effectively with internal teams and external partners to ensure seamless operations.

• Experience in inventory management

• Food service ordering experience…