Associate Media Investment Specialist

Summary

The Associate Media Investment Specialist supports the execution of the media buying process for Out-of-Home (OOH) campaigns, including coordinating inventory options, assisting with vendor outreach, managing project timelines, and ensuring high-quality activation.

Key Outcome:
Support execution of effective Out-Of-Home (OOH) media campaigns

Key Responsibilities:

• Effectively gather, organize, and maintain out-of-home (OOH) inventory options for planning needs.
• Successfully coordinate the RFP process by issuing requests and collecting all incoming proposals.
• Contribute to negotiation readiness by preparing materials and performing accuracy and compliance checks.
• Develop clear recommendations and supporting documentation for internal and client reviews.
• Manage trafficking requirements by accurately documenting details and ensuring timely distribution.
• Ensure Proof of Performance (POP) is collected, organized, and available for reporting.

Key Outcome:
Support clear communication and preparing accurate reporting material

Key Responsibilities:

• Draft internal updates and assist with client materials.
• Attend internal meetings to support OOH deliverables.
• Maintain project momentum by tracking timelines and ensuring tasks progress through each stage.
• Facilitate smooth communication by coordinating information between vendors and internal team members.
• Proactively monitor workflows to identify potential issues and escalate them as needed.
• Prepare accurate reporting materials by compiling information and validating data integrity.
• Keep files and documentation well-organized to support efficient access and team collaboration.

Key Outcome:
Develop foundational expertise

Key Responsibilities:

• Stay current on OOH tactics and industry developments to support informed planning and execution.
• Contribute to documenting best practices that enhance team efficiency and consistency.
• Actively participate in training sessions and knowledge-sharing activities to strengthen team capability.

Other Responsibilities:

• Perform additional duties and responsibilities as assigned or required to support the overall success of the team and organization.

REQUIRED-

• Bachelors degree in marketing, advertising, communications, business, or equivalent work experience.
• 0-2 years’ experience in advertising, marketing, or media.
• Proficiency in Excel; comfortable with large data sets.
• Proactive and curious attitude with strong problem-solving and critical thinking skills.
• Self-motivated and comfortable operating in a fast-paced, deadline-driven environment.
• Strong attention to detail and organization.

• CUSTOMER FOCUS/CLIENT INTIMACY: seeking to understand client business challenges/needs and delivering continuous value to our clients
• COLLABORATIVE: working with teams and across the organization with ease
• OWNER AGILITY: able to continuously learn and quickly adapt to changing circumstance
• RESULTS DRIVEN: accepts accountability to deliver business outcomes, even under changing circumstances. Delivers on commitments
• DISCIPLINED:
  Thinks, plans, and prioritizes work on an ongoing basis, plans and aligns with key team members before acting

The work environment and physical demands characteristics described here are representative of those an employee encounters while performing the essential functions of this job, typically in an office setting or in a home office. An employee in this role may be in a stationary position, often standing or sitting for prolonged periods and using office equipment and computers. The noise level in the office environment is usually moderate.

(I.e., business office with computers and printers, light foot traffic, etc.). Reasonable accommodation may be requested to enable individuals to perform the essential functions.

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